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Administrative Assistant

2 months ago

Richmond Hill, Ontario, Canada 1934128 Ontario Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 1934128 Ontario Inc. as an Office Coordinator. In this role, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Coordinate the flow of information within the team
    • Direct staff and provide guidance on administrative tasks
    • Open and distribute mail and other materials
  • Financial Management
    • Plan and control budget and expenditures
    • Manage contracts and invoices
    • Oversee payroll administration
  • Communication and Customer Service
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries and provide timely responses
    • Provide customer service and support to internal and external stakeholders
  • Document Management
    • Compile data, statistics, and other information
    • Oversee the preparation of reports and documents
    • Set up and maintain manual and computerized information filing systems
  • Travel and Logistics
    • Arrange travel, related itineraries, and make reservations
    • Manage office supplies and maintain inventory
  • Technology and Data Management
    • Use Google Docs, MS Excel, MS Outlook, MS Windows, MS Word, and other software to perform administrative tasks
    • Manage digital databases and perform data entry
Requirements
  • Education
    • Secondary (high) school graduation certificate
  • Experience
    • 1 year to less than 2 years of experience in an administrative role
  • Skills
    • Excellent oral and written communication skills
    • Ability to multitask and work in a fast-paced environment
    • Attention to detail and ability to work independently
    • Ability to work with minimal supervision and tight deadlines
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is looking for a challenging role in a dynamic team, please submit your application.