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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada Sunrise Exhaust Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Sunrise Exhaust Ltd. As an Administrative Coordinator, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Team Support: Supervise and assist other administrative staff members as needed.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Procedure Development: Establish and maintain office procedures and routines to optimize efficiency.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked office.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide general information about our company.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Computer and Technology Skills: Proficient in MS Word and MS Office.
  • Work Environment: Fast-paced environment with a focus on attention to detail.
  • Physical Capabilities: Ability to work under pressure and maintain a high level of productivity.
  • Personal Suitability: Excellent oral and written communication skills, ability to multitask, and flexibility to adapt to changing priorities.
What We Offer
  • Permanent Full-Time Position: 40 hours per week.
  • English Language: English is the primary language of communication in this role.