Corporate Travel Management Specialist

1 month ago

Milton, Ontario, Canada PBS Systems Full time

About PBS Systems:

PBS is recognized as the leading "All-Inclusive Business Platform" provider in North America, embarking on an exciting journey of growth.

The Opportunity:

We are revolutionizing the automotive purchasing and servicing experience, one dealership at a time. With over three decades of experience, PBS stands as the third largest DMS (Dealership Management System) provider in the North American retail automotive sector. Each month, we welcome numerous new users to our innovative software platform, and we are seeking your expertise to enhance our operations.

Our unique approach positions our clients as partners, technology pioneers, and valued associates. Our comprehensive software solution manages all facets of an automotive dealership, encompassing sales, service, inventory control, and financial management.

The Role:

PBS Systems is in search of a detail-oriented, proactive, and motivated individual to join our Administration team as a Travel Coordinator. In this role, you will be responsible for arranging travel for all client software installations, on-site training sessions, and any additional travel requirements as necessary. The ideal candidate will work under the guidance of the Accounting - Corporate Manager, operating with a high degree of autonomy. Therefore, exceptional time management and organizational skills are essential.

This is an entry-level position based in our office and does not offer remote or hybrid work options.

Key Responsibilities:

  • Conduct thorough research and comparisons of available travel and accommodation options to determine the most suitable choices for each travel requirement (including flights, hotels, car rentals, etc.).
  • When travel arrangements align with approved travel policies and budget constraints, finalize all bookings and reservations as requested.
  • Prepare detailed travel itineraries and distribute arrangements and schedules to relevant team members.
  • Assist travelers with any specialized travel documentation needs (e.g., preparing USA border crossing documents).
  • Collaborate with the Director of Project Management to develop installation budgets, providing a detailed cost breakdown for flights, accommodations, rentals, etc.
  • Prepare and submit per diem requests for all travel-related expenses.
  • Be available for travel emergencies outside of regular business hours and on weekends.

Qualifications:

  • A minimum of 1 year of experience in travel booking is required.
  • A high school diploma is required; some post-secondary education is preferred.
  • Excellent verbal and written communication skills.
  • Strong understanding of the travel industry.
  • Exceptional decision-making abilities with the capacity to evaluate multiple options and identify the optimal choice to achieve specific objectives.
  • Outstanding organizational skills and meticulous attention to detail.
  • A willingness to stay informed about evolving technology and travel regulations.
  • Ability to maintain confidentiality regarding personal information of employees and others.

What We Offer:

  • Opportunities for internal promotion and career growth.
  • A dedicated education department focused on your professional and personal development.
  • Complimentary parking.
  • Engaging staff events.
  • Attractive referral bonuses.
  • Employee discounts with various partners.

Note: PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.

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