Administrative Assistant

4 weeks ago

PointeClaire, Quebec, Canada Randstad Canada Full time
Job Title: Administrative Secretary

Reporting to the Director – Inspection and public security, the jobholder performs a variety of administrative, clerical and general support tasks for departmental staff, including:

Key Responsibilities:
  • Receive and review incoming mail and forward it appropriately.
  • Draft routine correspondence.
  • Perform error-checking on outgoing correspondence.
  • Track documents and follow up on deadlines, reminding the persons concerned as necessary.
  • Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
  • Type various texts based on his or her notes.
  • Keep the calendar of her or his direct manager.
  • Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
  • Make material preparations for meetings and convene them.
  • Attend meetings, take note of the proceedings and write reports or draft minutes.
  • Collect and compile data from various sources.
  • Perform various other secretarial and simple writing tasks; operate standard office equipment (photocopier, fax machine, calculator, etc.).
Requirements:
  • A vocational diploma in an appropriate study program.
  • Two (2) years of experience in a similar position.
  • Bilingualism and a good knowledge of English and French grammar.
  • Knowledge of Word, Outlook, Excel and Kronos.
  • Well-developed organizational skills.
  • Interpersonal and customer service skills.
  • Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practice.
Why Randstad Canada?

We are committed to fostering a workforce reflective of all peoples of Canada. We are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce.

We are committed to creating and maintaining an inclusive and accessible workplace for all our candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

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