Senior Executive Assistant

4 weeks ago


Canada Business Executive Coach Full time

About Us:

At Business Executive Coach, we specialize in guiding and nurturing leaders to achieve their full potential. Our innovative approach combines strategic insights with personalized coaching, empowering executives to excel in their roles. With a strong commitment to excellence, we have established a reputation for fostering growth and success in the corporate landscape.

Role Overview:

We are seeking a Senior Executive Assistant to provide comprehensive support to our CEO. This position will involve close collaboration with our dedicated support team.

Key Responsibilities:

  • Overseeing the intricate schedules of the CEO, including organizing meetings and preparing necessary materials (e.g., weekly briefings, client presentations);
  • Assisting in the organization and coordination of networking events and business lunches;
  • Managing the CEO's administrative tasks (e.g., expense reports);
  • Maintaining the CEO's professional network (e.g., LinkedIn profile, contact management);
  • Coordinating travel arrangements;
  • Providing translation services between English and French as required (e.g., website content, external documents);
  • Drafting various communications, documents, and memos on behalf of the CEO;
  • Assisting in the planning of annual team retreats and other team-building initiatives;
  • Occasionally supporting the scheduling and meeting arrangements for the executive team;
  • Assisting HR with the onboarding process for new hires.

Ideal Candidate Profile:

  • Possesses 3-5 years of experience in a similar capacity supporting senior executives in a fast-paced environment;
  • Thrives on variety in daily tasks and approaches challenges with a proactive mindset;
  • Exhibits exceptional organizational skills, attention to detail, and the ability to anticipate needs;
  • Maintains discretion with confidential information and demonstrates sound judgment;
  • Is comfortable navigating ambiguity and is empowered to solve problems independently;
  • Demonstrates adaptability, quick turnaround times, and efficient execution;
  • Possesses excellent written and verbal communication skills in both English and French;
  • Is open to a hybrid work model.

What We Offer:

  • Engage directly with the CEO and leadership team, contributing to the growth of a dynamic organization;
  • Join a team of dedicated, ambitious professionals committed to your development;
  • Access to a comprehensive benefits package, including health insurance and wellness programs;
  • Work in a modern, well-equipped office environment;
  • Participate in enjoyable team activities and events that foster camaraderie.

Application Process:

Business Executive Coach is an equal opportunity employer. We appreciate your interest in joining our team; however, only candidates selected for interviews will be contacted. Our team may also reach out regarding other potential opportunities that align with your skills.


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