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Senior Executive Coordinator

3 months ago

Canada TFT Global Inc. Full time

Job Location: Corporate

Shift: Flexibility in work schedule is essential

Salary: $60,000 - $70,000

Qualifications:

  • Completion of Grade 12 diploma or GED is mandatory; a Post-Secondary Diploma in Business Administration or a related field is preferred.
  • A minimum of 5-7 years in a Senior Administrative capacity is advantageous.
  • Comprehensive understanding of office operations and protocols.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Exceptional interpersonal skills to engage with diverse individuals and personalities.
  • Highly organized with a strong attention to detail and accuracy.
  • Demonstrated diplomacy, including conflict resolution and personnel management capabilities.
  • Advanced verbal and written communication skills, complemented by strong computer proficiency.
  • Proactive, with effective problem-solving, organizational, and time management skills.

Budget Responsibility:

None

General Responsibilities:


• Organize travel itineraries, arrange travel logistics, and secure reservations for senior management and executive personnel.

• Oversee the logistics of executive team initiatives, including meetings, seminars, workshops, special projects, and events.

• Scrutinize all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, and spelling, making necessary edits.

• Support employee engagement activities, events, programs, and communications.

• Draft reports, compile background information, and conduct research.

• Coordinate office functions.

• Assess, prioritize, and distribute correspondence for the executive team.

• Facilitate communication among department managers and business unit leaders.

• Take and transcribe dictation notes.

• Prepare and review presentations.

• Execute other duties as assigned.

Direct Responsibilities:


• Provide direct administrative and office management assistance to all members of the executive team as directed.

• Maintain schedules and calendars for the executive management team.

• Uphold a positive and professional image of the corporate office to all visitors, suppliers, and inquiries.

• Ensure absolute confidentiality.

Physical Responsibilities:


• May require lifting, pushing, or pulling up to 50 lbs unassisted.

• May involve lifting between 50-75 lbs with assistance.

• Frequent hand use, lifting, bending, stooping, twisting, standing, and reaching may be necessary.

• Some stepping up, stepping down, and carrying may be involved.

  • Lift Truck Traffic
  • Warehouse related
  • CSA approved safety shoes
  • CSA approved safety vest
  • CSA approved safety eyewear
  • Awareness of hazards (physical, biological, chemical, musculoskeletal, psychosocial, and safety) and PPE as outlined by Company policies, procedures, and practices.

We appreciate all applicants for their interest; however, only those selected for an interview will be contacted.

TFT Global Inc. is an equal opportunity employer committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please inform Human Resources if you require accommodation.

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