Executive Assistant

1 month ago


Canada, CA Business Executive Coach Full time

Who we are:

Diagram is a venture builder and investor that conceives and launches companies in the Fintech, Web3/AI, and ClimateTech industries. We've designed a unique platform for entrepreneurs who have a proven track record or domain expertise to start their next business by combining access to venture capital investment, hands-on support, and a vast network of partners and incumbents. Since 2016, Diagram has raised over $350M across 5 funds and launched more than 20 new companies across North America. Our ecosystem is home to 300+ investors, including 45+ entrepreneurs with >$15B in exits and an extended global network of corporate partners, investors, and builders.

Summary of the role:

Diagram is looking for an Executive Assistant to support our CEO. This role will work closely with Diagram’s support team.

You’ll be responsible for:

  • Managing the busy calendars of Diagram’s CEO, including scheduling meetings and helping him prepare (e.g., assembling a weekly meeting brief, client presentations, etc.);
  • Aid in the greeting, planning, and scheduling of networking events and lunches
  • Manage the CEO’s administrative needs (e.g., expenses);
  • Maintaining the CEO’s network (e.g., LinkedIn account, contact database);
  • Coordinating travel logistics;
  • Translating between English and French as needed (e.g., our website, external-facing documentation);
  • Writing various texts, emails, documents, memos, etc., on the CEO’s behalf;
  • Helping to plan Diagram’s annual team offsite and other team building activities;
  • Occasionally supporting the calendar management and meeting bookings of Diagram’s Partner group;
  • Supporting HR in the onboarding of new employees.

You will thrive in this role if you:

  • Have a minimum of 3-5 years of experience in a similar role working with senior-level executives in a dynamic, fast-paced environment.
  • Enjoy diversity in your day-to-day work, and approach new challenges with a positive, can-do attitude;
  • Are extremely organized, proactive, and detail-oriented, with an ability to anticipate needs/challenges and act on them accordingly;
  • Are discreet regarding confidential information and have thoughtful judgment on sensitive matters;
  • Are comfortable with ambiguity - you’ll be empowered to problem-solve with little guidance;
  • Demonstrate availability and ability to adapt, have a quick turnaround time and good speed of execution.
  • Work effectively under pressure and are at ease managing shifting priorities;
  • Possess excellent written and oral communication skills in both English and French;
  • Are based in Montreal and open to a hybrid work model

What you'll get from us:

  • Work at the heart of the organization alongside the CEO and leadership team, and have an impact on a thriving company - there’s never been a more exciting time to join our team as we scale our recipe for building world-class companies;
  • Be part of a team of hard-working, ambitious and caring individuals who will help you learn & grow;
  • A fully-funded group insurance program which includes a health spending account, an employee assistance program and access to Dialogue telemedicine services;
  • A fully renovated, historic office location at the heart of Downtown Montreal, with a fully stocked kitchen;
  • Fun traditions – we know how to have fun. We have team lunches, fun games, quarterly offsites, team outings, and many more fun activities.

Applying at Diagram

Diagram is an equal-opportunity employer. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Diagram’s Ecosystem team may reach out to you about other possible opportunities you may be a fit for.

#J-18808-Ljbffr
  • Executive Assistant

    1 month ago


    Canada, CA Business Executive Coach Full time

    We are a tech-enabled accounting startup looking to grow at a fast pace in the space of accounting outsourcing. The initial target is India and soon will be covering markets of the US, Canada, UK & Australia.Looking for an Executive Assistant for a CEO who is managing two businesses, a tech-startup and a manufacturing company. A lot needs to be done at any...

  • Executive Assistant

    1 month ago


    Canada, CA Building Transformations Full time

    Building Transformations, a leading industry not-for-profit organization dedicated to advancing technology and innovation in the building sector, is seeking to engage a devoted and highly conscientious Executive Assistant who will manage membership relationships and business administrative duties. The Executive Assistant will support the Board with...

  • Executive Assistant

    4 weeks ago


    Canada, CA Yumi Organics Full time

    *** Please read entire Job Description carefully before sending in your application* Do not apply if you are not fully bilingual (French and English)* We are looking for someone with a very entrepreneurial personality and or backgroundAbout The Brand & CompanyYumi Organics is looking for an Executive Office Assistant to join our ever-growing team! You will...

  • Executive Assistant

    1 month ago


    Canada, CA EasyOutsource Full time

    We are a small B2B professional services firm seeking a dynamic and organized Operations Manager and Executive Assistant to support our leadership team and ensure the smooth operation of our business. The ideal candidate will be a proactive problem-solver with exceptional communication skills, meticulous attention to detail, and experience in content...

  • Executive Assistant

    1 month ago


    Canada, CA EasyOutsource Full time

    We are seeking an experienced Executive Assistant with expertise in marketing and administrative tasks, as well as advanced proficiency in HubSpot management. The ideal candidate will provide high-level support to our executive team while also managing marketing initiatives and optimizing our use of HubSpot to drive business growth. This role requires...

  • Executive Assistant

    4 weeks ago


    Canada, CA Reliable Logistics Full time

    Executive Assistant Reliable Logistics, a leading provider of international freight management and courier services with final mile expertise. As a company driven by trust, transparency, and technology, Reliable Logistics aims to help businesses overcome distribution challenges with innovative solutions. Their leadership team, boasting over two decades of...

  • Executive Assistant

    1 month ago


    Canada, CA Royal York Property Management, inc. Full time

    Careers At Royal YorkProperty ManagementJoin The Innovation Leaders In Property ManagementExecutive AssistantExecutive AssistantSofia City Province TBD based on experience TBD based on experience Job Description Royal York Property Management is a property rental and leasing firm with a portfolio of over 13,000 properties, that offers guaranteed rental...

  • Executive Assistant

    2 months ago


    Canada, CA Luann Bagg Staffing Inc. Full time

    Executive Assistant/ Event PlannerExecutive Assistant to a President and 2 C-level ExecutivesSalary up to 85,000, great bonus, benefits start immediately and 3 weeks of vacation!This role requires the person to be onsite and in the office 5 days a week. The office is on the subway line and in the midtown area.The Opportunity: Our client has a very...

  • Executive Assistant

    4 weeks ago


    Canada, CA Devopie Inc. Full time

    About the Role: The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting...

  • Executive Assistant

    1 month ago


    Canada, CA SGS & Co Full time

    Employer Industry: Executive support servicesWhy Consider this Job Opportunity:- Competitive salary up to $80,000- Opportunity for career advancement and growth within the organization- Supportive and collaborative work environment- Chance to work closely with top executives and board members- Flexible work arrangements available- Exciting special projects...

  • Executive Assistant

    4 weeks ago


    Canada, CA Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME MARKHAM, ON Are you someone who is organized, passionate, and ready to work? Are you able to work in a fast-paced environment with multiple and changing priorities? Do you want to support an intelligent leader? The Company The Client is looking to add an Executive Assistant to their team to support executives in company...

  • Executive Assistant

    4 weeks ago


    Canada, CA Canadian Solar Inc. Full time

    Job DescriptionPosition Title: Executive AssistantDepartment: Business DevelopmentEntity: CS e-StorageReports To: Vice President, CommercialLocation: Halifax, Nova Scotia, CanadaPosition SummaryWe are seeking a highly organized and proactive Executive Assistant to support the Vice President, Commercial. This role requires a dynamic individual who can manage...

  • Executive Assistant

    1 month ago


    Canada, CA SGS International Full time

    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the “C-Suite” office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of...

  • Executive Assistant

    1 month ago


    Canada, CA The Salvation Army Full time

    The Executive Assistant is responsible for providing a high level of professional, proficient administrative support to the Executive Director, Executive Team, Leadership, and others as assigned.The individual also provides expertise and support with relation to various Microsoft Office Suite programs and all other hardware and software programs. In...

  • Executive Assistant

    2 months ago


    Canada, CA Inspired HR Ltd Full time

    Inspired HR is partnering with a fast growing company in Vancouver on hiring an Executive Assistant. Canada Health is a trusted online pharmacy dedicated to providing affordable and accessible medication to customers. With a commitment to excellence in service, the company offers a wide range of prescription and over-the-counter medications, ensuring quality...

  • Executive Assistant

    4 weeks ago


    Canada, CA Peak Associates Limited Full time

    Our client is a rapidly growing company in the Real Estate Development space. As the organization continues to expand, they are seeking a highly organized and motivated Executive Assistant to support the Founder & President.This role is crucial to ensuring the smooth operation of the executive office and enabling the continued success of the team. The ideal...

  • Executive Assistant

    1 month ago


    Canada, CA Lorvalcapital Full time

    9785 201 St, Langley Twp, BC V1M 3E7, Canada Job Description Posted Wednesday, February 21, 2024 at 8:00 a.m. | Expired Saturday, April 27, 2024 at 6:59 a.m. Who we are:Have you been searching for an energetic, dynamic and fun company to call home? Look no further!Lorval Capital Management located in Langley, BCproudly representing the following companies:...

  • Executive Assistant

    1 month ago


    Canada, CA Wardanduptigrove Full time

    Working with Grey Bruce communities to protect and promote health.Permanent, Full-TimeReporting to the MOH, the Executive Assistant provides confidential executive-level administrative support including routine administrative functions, as well as special projects to the MOH and the Board of Health.Role Overview:Perform confidential executive-level duties...


  • Canada, CA STRIVE Recruitment inc. Full time

    Executive Office Assistant (Up to 6 months)$75-82kVancouver, BCAbout UsSTRIVE is a Vancouver based recruitment firm offering recruitment solutions in the specialist areas of Accounting & Finance, Corporate Administration and Operations & Manufacturing. We are passionate about recruitment at STRIVE and commit to offering an upfront, genuine and consultative...

  • Executive Assistant

    1 month ago


    Canada, CA Accoravillage Full time

    At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset – people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe...