Executive Assistant

4 weeks ago

Guelph, Ontario, Canada UGO Fuel Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at UGO Fuel. As an Office Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Event Planning: Assist with planning and coordinating seminars, conferences, and other events.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, seminars, and conferences.
  • Office Management: Oversee the maintenance of office supplies, inventory, and equipment.
  • Communication: Develop and maintain relationships with internal and external stakeholders, including clients, vendors, and colleagues.
  • Problem-Solving: Identify and resolve administrative issues in a timely and efficient manner.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: Experience an asset.
  • Language: English.
  • Work Hours: 30 to 40 hours per week.
  • Work Setting: Willing to relocate.
Preferred Qualifications
  • Computer Skills: Proficient in MS Outlook, MS Office, and Adobe Acrobat Reader.
  • Communication Skills: Excellent oral and written communication skills.
  • Teamwork: Ability to work independently and as part of a team.
  • Time Management: Strong time management and organizational skills.
About UGO Fuel

UGO Fuel is a dynamic and growing company that values diversity, equity, and inclusion. We are committed to creating a welcoming and inclusive work environment for all employees.

Support for Newcomers and Refugees
  • Language Training: Facilitate access to language training for newcomers and refugees.
  • Credential Recognition: Support newcomers and refugees with foreign credential recognition.
Support for Indigenous People
  • Mentorship: Offer mentorship, coaching, and networking opportunities for Indigenous workers.
  • Cultural Competency: Provide cultural competency training and awareness training to all employees.
Support for Mature Workers
  • Hiring Policies: Apply hiring policies that discourage age discrimination.
  • Awareness Training: Provide staff with awareness training to create a welcoming work environment for mature workers.

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