Records Coordinator

1 week ago

Sault Ste Marie, Ontario, Canada Ombudsman Ontario Full time
About the Role

This is a challenging and rewarding opportunity to join the Ombudsman Ontario team as a Records Clerk. In this role, you will play a critical part in maintaining the accuracy and integrity of inmate files and institutional records.

Key Responsibilities
  • Obtain and verify information required to complete inmate admission documentation.
  • Enter information in the offender records management system and search the system for outstanding alerts.
  • Provide general information to inmates related to the admission process, and answer questions from the public.
  • Verify discharge information and ensure release documents are properly received and authorized.
  • Process and check inmate files and records.
  • Review warrants of committal and other legal documents.
  • Prepare a variety of documents and liaise with staff for release, transfer and transportation.
RequirementsKnowledge and Legislative Experience
  • You have experience working with office procedures and policies.
  • You can interpret and apply ministry offender record directives, policies and procedures, and relevant sections of the Criminal Code and the Ministry of Correctional Services Act.
  • You can work with ministry programs and the Freedom of Information and Protection of Privacy Act (FIPPA) to respond to enquiries.
Communication and Interpersonal Skills
  • You can interact with inmates, staff, professionals, justice officials and the public in a tactful and diplomatic manner.
  • You can prepare a variety of documents and written materials.
Analytical, Organizational and Mathematical Skills
  • You can ensure accuracy of inmate admission and discharge documentation.
  • You can prioritize work and meet deadlines.
  • You have a general knowledge of accounting procedures and arithmetic to check and calculate fines and release dates.
Computer Skills
  • You can use word processing, spreadsheet and database software applications.
  • You can input and extract data using the offenders records management system.

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