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Office Operations Coordinator

3 months ago

Guelph, Ontario, Canada Geosyntec Consultants International Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to enhance our operational efficiency at Geosyntec Consultants International Inc. This role is pivotal in ensuring seamless communication and coordination within our team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Educational Background

Candidates should possess a College/CEGEP education.

Key Responsibilities
  • Facilitate the flow of information among team members.
  • Oversee and manage daily operations.
  • Assess and enhance daily operational processes.
  • Handle incoming mail and other communications.
  • Organize and plan daily tasks and activities.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and implement office procedures and routines.
  • Coordinate and confirm appointments.
  • Manage contracts and agreements.
  • Respond to telephone inquiries and relay messages.
  • Supervise the analysis of employee data.
  • Address electronic inquiries effectively.
  • Compile and analyze data, statistics, and relevant information.
  • Provide guidance to senior management.
  • Order and maintain office supplies and inventory.
  • Oversee payroll processes.
  • Arrange travel itineraries and make necessary reservations.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct research as required.
  • Perform data entry tasks.
  • Deliver exceptional customer service.
  • Maintain and manage a digital database.
Technical Proficiencies
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, MS Project, and MS Office.
Relevant Experience
  • Experience in Purchasing, Procurement, and Contracts.
  • Background in Human Resources.
Specialization Areas
  • Expertise in Correspondence, Reports and Records, Contracts, Financial Statements, Invoices, Project Management, Business Process Management, and Accounting.
Work Environment
  • Must possess a valid driver's license.
  • Ability to work independently in a fast-paced environment.
  • Capable of working under pressure and meeting tight deadlines.
  • Attention to detail is crucial.
  • Comfortable with repetitive tasks and managing a large workload.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent written communication skills.
  • Team-oriented mindset.
Experience Requirement
  • 2 to 3 years of relevant experience.
Benefits Offered
  • Health Benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits.
  • Financial Benefits: Group insurance benefits, Life insurance, Registered Retirement Savings Plan (RRSP).
  • Long-term Benefits: Long-term care insurance, Maternity and parental benefits, Tax-Free Savings Account (TFSA).
  • Additional Benefits: Free parking, Paid time off for volunteering or personal days, Travel insurance, Wellness program.