Administrative Operations Coordinator

4 weeks ago

Burlington, Ontario, Canada WISHLIST INC. Full time
Position Overview

We are seeking a dedicated **Office Administration Specialist** to oversee and enhance our administrative functions at WISHLIST INC. This role is pivotal in ensuring that our office operates smoothly and efficiently.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
Key Responsibilities
  • Implement and assess new administrative protocols.
  • Delegate tasks to office support personnel effectively.
  • Establish priorities for work and ensure adherence to procedures and deadlines.
  • Manage administrative operations of the office.
  • Administer policies related to information access and privacy legislation.
  • Coordinate office services including accommodation, equipment, supplies, and maintenance.
  • Assist in budget preparation and maintain financial controls.
  • Compile data and generate periodic reports and correspondence.
  • Conduct data entry tasks.
  • Provide training and guidance to staff.
  • Oversee and streamline office administrative processes.
  • Resolve conflicts and coach team members.
  • Monitor payroll administration and budget management.
Work Environment
  • Ability to work independently in a fast-paced environment.
  • Capable of managing tight deadlines and large workloads.
  • Attention to detail is crucial.
Personal Attributes
  • Strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Organized, reliable, and adaptable.
  • Ability to multitask and manage time effectively.
  • Integrity and a team-oriented mindset.
Experience
  • Minimum of 7 months to less than 1 year of relevant experience.
Diversity and Inclusion Support
  • We are committed to inclusive recruitment practices that accommodate individuals with disabilities.
  • We actively recruit newcomers and refugees, providing mentorship and training to foster a welcoming environment.
  • We offer cultural competency training to support Indigenous workers and create an inclusive workplace for all.

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