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Accounts Payable and Payroll Administrator

2 months ago

Agassiz, Canada Seabird Island Band Full time
Job Summary

The Accounts Payable and Payroll Administrator role is a critical position within the Seabird Island Band's business arm, Sqewqel Development Corporation. This individual will be responsible for managing the company's financial activities, including accounts payable, payroll, and related reconciliations. The successful candidate will possess strong analytical and problem-solving skills, with the ability to work accurately and efficiently in a fast-paced environment.

Key Responsibilities
  • Administer and monitor the approved annual budget, including authorization of expenditures.
  • Maintain accurate and complete financial, vendor, and client records.
  • Process invoices, travel claims, reimbursement, and petty cash requests using an interactive A/P system.
  • Reconcile monthly vendor statements and research problem invoices and receipts.
  • Process payment batches using cheque, electronic funds transfer, and pre-authorized payment methods.
  • File vendor invoices with cheque stub to vendor file.
  • Maintain accountability for issuing cheques to vendors and staff.
  • Receive daily mail and check invoices against open purchase orders, distribute copies of unmatched invoices to purchasing department.
  • Prepare accounts payable listing of cheques for signature.
  • Ensure the accurate and timely completion of required paperwork.
  • Prepare applications for pre-authorized payment plans with vendors.
  • Assist in reconciliation of company credit cards.
  • Build and maintain relationships with employees, clients, vendors, and lenders.
Payroll Responsibilities
  • Assist with payroll administration for all employees, while checking payroll processing reports for accuracy.
  • Ensure that all salaries are paid accurately and in a timely fashion to all employees.
  • Prepare journal entries and forms, such as records of employment, income tax forms, and remittances.
  • Assist in the administration of employee programs (e.g., health benefits, pension plans, and so on).
  • Issue ad hoc, monthly, quarterly, and annual reports.
  • Prepare quarterly and annual WCB, GST, and PST reconciliation/payments.
  • Take and handle all inquiries arising from questions about payroll.
  • Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
  • Maintain records for pension contributions made by employees; liaise with service providers to ensure funds are transferred as appropriate.
  • Monitor holiday and attendance records for all departments.
  • Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up to date.
Requirements
  • Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Knowledge, respect, and understanding of Stó:lō culture, traditions, and language or willingness to learn.
  • Experience working with First Nations community is considered an asset.
  • Valid BC Driver's License (Class 5).
  • Satisfactory Criminal Record Check (CRC).
  • Ability to agree as well as adhere to all corporate policies and procedures.
What We Offer
  • Extended health and dental benefits.
  • Accrued vacation and sick time.
  • Pension plan with matching employer contributions.
  • Access to internal training programs, professional development, and skill enhancement.
  • Collaboration with interdisciplinary team.
  • Equitable hourly rates.
  • Casual dress code.