Financial Administrator

1 week ago

Agassiz, Canada Seabird Island Band Full time

Background

The Sqewqel Development Corporation (SqDC) is the business arm of the Seabird Island Band. Our Board of Directors and a group of owned and operated businesses work together to build a successful corporation aligned with our culture. While we adopt modern business practices, we take great care to honor the ways of our ancestors who continually worked the land and lived in harmony with it for generations. Guided by our community, we weave our culture and traditions into our approach, ensuring our business focus falls in line with our Sto:lo values.

Position Summary

The Accounts Payable/Payroll Administrator role is responsible for multiple financial activities relating to the company's biweekly payroll and accounting functions. This role will be responsible for the timely administration of accounts, payable functions, and related reconciliations. Other responsibilities will include payroll support, journal entry preparation, maintaining accurate records regarding payments to suppliers, processing payments from clients, and various other accounting functions. Integrity and strong attention to detail are crucial for this role. This includes timely and accurate reporting of accounting and payroll data for all employees.

Responsibilities

  • Administer and monitor the approved annual budget, including authorization of expenditures.
  • Maintain accurate and complete financial, vendor, and client records.
  • Process invoices, travel claims, reimbursement, and petty cash requests using an interactive A/P system.
  • Reconcile monthly vendor statements and research problem invoices and receipts.
  • Process payment batches using the cheque, electronic funds transfer, and pre-authorized payment methods.
  • File vendor invoices with cheque stub to vendor file.
  • Maintain accountability for issuing cheques to vendors and staff.
  • Receive daily mail and check invoices against open purchase orders, distribute copies of unmatched invoices to the purchasing department.
  • Prepare accounts payable listings of cheques for signature.
  • Ensure the accurate and timely completion of required paperwork.
  • Prepare applications for pre-authorized payment plans with vendors.
  • Assist in the reconciliation of company credit cards.
  • Build and maintain relationships with employees, clients, vendors, and lenders.

Payroll Responsibilities

  • Assist with payroll administration for all employees, while checking payroll processing reports for accuracy.
  • Ensure that all salaries are paid accurately and in a timely fashion to all employees.
  • Prepare journal entries and forms, such as records of employment, income tax forms, and remittances.
  • Assist in the administration of employee programs (e.g., health benefits, pension plans, and so on).
  • Issue ad hoc, monthly, quarterly, and annual reports.
  • Prepare quarterly and annual WCB, GST, and PST reconciliation/payments.
  • Take and handle all inquiries arising from questions about payroll.
  • Implement salary increases, bonuses, commissions, and so on in accordance with instructions given.
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
  • Maintain records for pension contributions made by employees; liaise with service providers to ensure funds are transferred as appropriate.
  • Monitor holiday and attendance records for all departments.
  • Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up to date.

Requirements

  • Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams).
  • Knowledge, respect, and understanding of Stó:lō culture, traditions, and language or willingness to learn.
  • Experience working with First Nations community is considered an asset.
  • Valid BC Driver's License (Class 5).
  • Satisfactory Criminal Record Check (CRC).
  • Ability to agree as well as adhere to all corporate policies and procedures.

Reports to: Director of Finance and Administration.

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