Accounts Payable and Payroll Administrator

4 weeks ago

Agassiz, Canada Seabird Island Band Full time
Job Summary

The Accounts Payable and Payroll Administrator role is a critical position within the Seabird Island Band's business arm, Sqewqel Development Corporation. This individual will be responsible for managing the company's financial activities, including accounts payable, payroll, and related reconciliations. The successful candidate will possess strong analytical and problem-solving skills, with the ability to work accurately and efficiently in a fast-paced environment.

Key Responsibilities
  • Administer and monitor the approved annual budget, ensuring authorization of expenditures and maintaining accurate financial records.
  • Process invoices, travel claims, reimbursement, and petty cash requests using an interactive A/P system.
  • Reconcile monthly vendor statements and research problem invoices and receipts.
  • Process payment batches using cheque, electronic funds transfer, and pre-authorized payment methods.
  • Maintain accountability for issuing cheques to vendors and staff.
  • Receive daily mail and check invoices against open purchase orders, distributing copies of unmatched invoices to the purchasing department.
  • Prepare accounts payable listings of cheques for signature.
  • Ensure the accurate and timely completion of required paperwork.
  • Prepare applications for pre-authorized payment plans with vendors.
  • Assist in the reconciliation of company credit cards.
  • Build and maintain relationships with employees, clients, vendors, and lenders.
Payroll Responsibilities
  • Assist with payroll administration for all employees, checking payroll processing reports for accuracy.
  • Ensure that all salaries are paid accurately and in a timely fashion to all employees.
  • Prepare journal entries and forms, such as records of employment, income tax forms, and remittances.
  • Assist in the administration of employee programs, including health benefits, pension plans, and other benefits.
  • Issue ad hoc, monthly, quarterly, and annual reports.
  • Prepare quarterly and annual WCB, GST, and PST reconciliation/payments.
  • Take and handle all inquiries arising from questions about payroll.
  • Implement salary increases, bonuses, commissions, and other changes in accordance with instructions given.
  • Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
  • Maintain records for pension contributions made by employees; liaise with service providers to ensure funds are transferred as appropriate.
  • Monitor holiday and attendance records for all departments.
  • Collaborate with the HR department and other departments to ensure pay and personnel records are accurate and up-to-date.
Requirements
  • Bachelor's degree in accounting, finance, management, or a related field is preferred.
  • A combination of education and experience will also be considered.
  • 3 years' experience in the accounting field, preferably with accounts payable and payroll-related functions.
  • Strong knowledge of internal controls and financial management.
  • Strong analytical and problem-solving skills.
  • Effective attention to detail and a high degree of accuracy.
  • Sound analytical thinking, planning, prioritization, and execution skills.
  • Advanced proficiency with accounting software and payroll programs and applications is strongly preferred.
  • Must have some flexibility of work hours and can potentially put in extra hours during peak times.
Working Conditions

The successful candidate will work in a fast-paced environment, with a high level of accuracy and attention to detail required. The individual will be responsible for maintaining confidentiality and handling sensitive financial information. The position requires strong communication and interpersonal skills, with the ability to work effectively with employees, clients, vendors, and lenders.

What We Offer
  • Extended health and dental benefits.
  • Accrued vacation and sick time.
  • Pension plan with matching employer contributions.
  • Access to internal training programs, professional development, and skill enhancement.
  • Collaboration with an interdisciplinary team.
  • Equitable hourly rates.
  • Casual dress code.

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