Commercial Lease Administrator

4 weeks ago

Montreal, Quebec, Canada Administration portuaire de Montréal Full time

Under the guidance of the Port Territory Planning Manager, the incumbent oversees a collection of real estate contractual agreements. This role involves the administration, coordination, and management of a real estate portfolio that includes port, industrial, and commercial properties. Additionally, the individual will assist, advise, coordinate, and monitor requests from tenants of the Montreal Port Authority (MPA).

Management of Real Estate Contracts

  • Coordinate the drafting of contractual agreements.
    • Assess tenant needs and establish agreement conditions in line with management guidelines;
    • Facilitate various analyses (profitability, security, feasibility, etc.) necessary for contract renewals.
  • Prepare all contractual agreements for tenants within the assigned sectors.
  • Administer, manage, and enforce the terms and conditions of contractual agreements along with APM policies.
    • Coordinate necessary actions with various APM departments when required.
  • Input, modify, and update information related to contractual agreements in the portfolio and manage billing.
    • Conduct rent reviews as stipulated in the agreements;
    • Verify compliance with required tonnage guarantees;
  • Ensure that tenant insurance is renewed and meets the agreement clauses.

Management of the Real Estate Portfolio

  • Oversee and manage the properties within the real estate portfolio.
  • Recommend actions for challenging cases and engage in the management of contentious issues.
  • Contribute to the budget preparation for real estate income, land, and buildings under responsibility, while monitoring variances.

Tenant Request Follow-Up

  • Receive and evaluate tenant requests or issues, assess their validity according to the contractual agreement, and respond by coordinating necessary resources.
  • Maintain positive and lasting relationships with APM clients.

Engage in the continuous improvement of processes within this role and/or department.

Perform all other related duties as assigned.

Desired Skills for this Position:

  • Autonomy
  • Prioritization
  • Attention to detail
  • Innovative and creative mindset
  • Planning skills
  • Collaborative approach
  • Customer-focused attitude
  • Agility

Qualifications

  • Bachelor's degree in business administration, law, or a related field;
  • Seven (7) to ten (10) years of relevant experience;
  • Knowledge or experience in real estate, particularly in managing commercial or industrial leases.
  • Proficiency in Microsoft Office Suite.
  • Experience with the SAP Real Estate module is an advantage.
  • Possession of a real estate certificate is a plus.
  • Fluency in both French and English (spoken and written);

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