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Commercial Property Management Administrator

2 months ago

Montreal, Quebec, Canada Accoravillage Full time
About the Role

Canderel is a leading real estate company committed to creating vibrant communities across the nation. With a strong emphasis on sustainability, innovation, and inclusivity, we take pride in delivering exceptional properties that enhance the lives of residents and tenants.

As a Lease Administrator, you will be a highly detail-oriented individual who desires an opportunity to be a part of a vibrant, fast-paced work environment. Reporting to the Senior Lease Administrator, you will be required to collaborate with a variety of departments in a professional manner.

Key Responsibilities
  • Maintain and upkeep lease documents in our database and tenant files.
  • Maintain and upkeep of building plans.
  • Processing Documents: read documents, set up billing and leasing notes in Real Estate software/accounting software and prepare lease profiles.
Lease Documentation
  • Abstracting and interpreting commercial leases such as new leases, assignments, renewals, amendments, parking agreements, storage agreements, property management agreements, and prepare lease summaries with superior attention to detail.
  • Set up and maintain Tenants in the accounting system.
  • Scan and file lease documentation into the database.
Other Duties
  • Follow up on lease expiries and missing documents.
  • Maintain tracking system of all lease documents to be processed.
  • Monitor critical dates such as condition dates, lease expiries, options to renew, and options to terminate.
  • Ensure the accuracy of the data entered and prioritize workload while respecting the policies and procedures.
  • Maintain lease administration processes.
  • Undertake other duties and special projects as required.
  • Be a collaborative team player with an ability to work independently with a willingness to pitch in and learn new skills.
Qualifications & Competencies
  • Strong written and oral communication.
  • Highly detail-oriented.
  • Positive, ready-to-work attitude.
  • 2 - 3 years' experience working with lease documentation.
  • Experienced with digital/paperless programs such as Docusign, Adobe, and Microsoft Office programs.
  • Experienced with accounting systems such as Yardi.