Lead Project Coordinator

4 weeks ago

Regina, Saskatchewan, Canada eHealth Saskatchewan Full time

eHealth teams collaborate closely with healthcare system partners and various stakeholders at both provincial and federal levels to ensure the delivery of services is conducted with maximum efficiency and effectiveness.

Position Overview:
Reporting to the Director of the Project Management Office, the Senior Project Manager is responsible for providing leadership, strategic direction, and project management expertise to facilitate the successful execution of multiple initiatives across eHealth's organizations. This role encompasses high-level support for large-scale projects, guiding them from inception to final execution. This includes leading cross-functional and multi-divisional project teams focused on people, processes, and technology projects that present medium to high levels of risk and complexity.

Key Responsibilities:

• Oversee all aspects of the project (or phase) throughout its entire lifecycle.

• Manage procurement processes, vendor relationships, partner interactions, and end-user expectations.

• Communicate project status updates to sponsors effectively.

• Handle financial reporting and budget management.

• Organize and direct project work, prioritizing tasks, providing ongoing performance feedback, and implementing corrective actions as necessary.

• Supervise business analysts, offering guidance, coaching, and professional development opportunities.

• Foster a productive and positive atmosphere for project staff that promotes innovation, teamwork, and aligns with corporate values.

Qualifications & Experience:

• Minimum of 5 years of experience in project management leadership or equivalent, demonstrating success in delivering large and complex projects within an IT environment, adhering to budgetary, timeline, and resource constraints.

• At least 3 years of experience in project procurement and vendor management.

• Possession of a Project Management Professional (PMP) certification.

• Post-secondary education from a recognized institution in Information Technology, Business Administration, or Health Sciences.

The ideal candidate will possess:

• Strong planning, organizational, and management skills for complex projects in a self-directed environment.

• Exceptional analytical, decision-making, and problem-solving abilities.

• Proven leadership skills to mentor, motivate, mediate, and resolve conflicts within cross-divisional teams.

• Proficiency in personal computers and software applications relevant to administration and project management.

• Extensive knowledge of project management standards, methodologies, and best practices, such as PMI's PMBOK, PRINCE2, and Prosci Change Management.

• A proactive team player who sets personal goals and takes responsibility for achieving them within established timelines.

• A change agent who embraces change and uncertainty without hesitation.

• The ability to adapt to a dynamic environment with unexpected changes in schedules and priorities.

• Strong communication skills to convey complex issues effectively to project teams.

• A conceptual thinker with excellent facilitation, leadership, and consulting skills.

• A customer service orientation within a shared service framework.

• The capability to build and maintain strong relationships in a large, complex multi-enterprise environment, addressing diverse and sometimes conflicting needs.

Core Competencies:

Communication

• Ability to gather, comprehend, and synthesize specialized information to meet organizational and customer needs within specified constraints.

• Proficient in verbal and written communication through various mediums, adapting messages for different audiences to enhance understanding.

• Skilled in training and transferring technical knowledge to clients.

• Capable of influencing and negotiating with stakeholders at all levels to achieve desired outcomes.

Technical Skills

• Proficient in integrating appropriate project management tools and processes.

• Ability to apply and acquire necessary subject matter expertise (SME).

• Knowledgeable in business case analysis and development.

Leadership Qualities

• Focused on project goals while motivating others to achieve them.

• Models integrity and inclusiveness, demonstrating empathy and respect for diverse skills and viewpoints.

• Listens and influences others to foster enthusiasm and commitment to the organization's objectives.

Problem-Solving Skills

• Ability to evaluate the pros and cons of decisions before determining the best strategy for problem resolution.

• Proficient in troubleshooting issues and identifying necessary resources for resolution.

Interpersonal Skills

• Ability to cultivate positive relationships with team members and stakeholders to enhance motivation and productivity.

• Committed to providing excellent customer service through strong interpersonal skills.

• Actively contributes to a vibrant, collaborative, team-oriented environment.

Organizational Skills

• Capable of continuously assessing and prioritizing tasks based on urgency, meeting critical deadlines and service levels in a reactive work environment.

Agility

• Ability to adapt to the changing and complex demands of the project environment.

• Embraces change, experiments with new ideas, and delivers value incrementally and iteratively.

Accountability

• Strives for excellence in personal performance and encourages others to achieve their best.

• Holds colleagues and team members accountable for their actions.

• Recognizes and celebrates successful individual and team achievements.

Personal Attributes:

• Patient, honest, discreet, and respectful while handling sensitive personal health information.

• Service-oriented, thorough, reliable, disciplined, organized, and attentive to detail in completing tasks for clients and colleagues.

• Creative, logical, and motivated for continuous improvement and learning.

• Empathetic and diplomatic, able to respond sensitively to the concerns of others.

We offer:

• A dynamic work environment with opportunities for innovation and growth;

• A competitive salary;

• A physical wellness flex benefit program;

• A comprehensive benefits package, including pension plans;

• Paid vacation, scheduled days off, and various leave options (maternity, paternity, adoption, family, personal, and sick leave).

If you are seeking a challenging opportunity to demonstrate your skills and capabilities, we encourage you to consider this position.

Level: MCP08

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