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Health Program Management Office Coordinator

2 months ago

Ottawa, Ontario, Canada Calian Group Ltd. Full time

Position Overview

The Health Program Management Office Coordinator plays a crucial role in assisting the Director and Operations Manager to enhance and streamline processes and procedures related to Health programs. This position involves coordinating administrative functions and services within the Health Project Management Office team. Under the supervision of the HPMO Administrator, the Coordinator supports the daily operations of the Health Project Management Office.

Key Responsibilities

  • Support the Health Program Management Office (HPMO) and Central Contract Office (CCO) functions as directed by the Director, which may include:
  • Managing the intake of all Health Care Program Requests received from various stakeholders.
  • Reviewing, organizing, and disseminating Task documents and amendments to Contract Managers.
  • Updating the Applicant Tracking System (DeskFlow) with relevant changes to contracted staff, including Task numbers and end dates.
  • Collecting and addressing inquiries from Contract Managers and communicating these to the Procurement office for necessary Task modifications.
  • Possess a College Diploma or University Degree in a relevant field or equivalent professional experience.
  • Have 1-3 years of experience in a Project Administration or similar role, particularly in Contract Administration/Management.
  • Demonstrate experience in both Government and Private Sector contract environments.
  • Exhibit the ability to prepare and interpret detailed schedules and process plans.
  • Show advanced proficiency in Microsoft Excel, Outlook, PowerPoint, Teams, and Word.
  • Possess excellent organizational, customer service, and communication skills, both written and verbal.

Additional Qualifications

  • Exhibit a strong sense of urgency to achieve results, coupled with a proactive and positive approach to customer service.
  • Demonstrate critical thinking and independent decision-making abilities.
  • Maintain exceptional attention to detail and a commitment to accuracy, with the capability to gather, prioritize, and analyze information effectively.
  • Be detail-oriented, self-motivated, and able to work efficiently with minimal supervision.
  • Possess strong teamwork and collaboration skills.
  • Exhibit effective time management skills and adaptability.
  • Knowledge of French is considered an asset.