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Office Operations Specialist
3 months ago
We are seeking a dedicated Office Administrator to join our team at Pleasant Street Real Estate Incorporated. This role is essential in ensuring the smooth operation of our administrative functions.
Key Responsibilities- Implementing Administrative Procedures: Develop and introduce new office protocols to enhance efficiency.
- Reviewing Procedures: Assess and refine existing administrative processes for optimal performance.
- Delegating Tasks: Assign responsibilities to office support personnel to ensure workload balance.
- Establishing Priorities: Set work priorities and guarantee adherence to established procedures and deadlines.
- Administrative Activities: Oversee the daily administrative functions of the office.
- Policy Administration: Manage policies regarding the release of records in compliance with privacy legislation.
- Office Services Coordination: Plan and coordinate office services, including supplies, maintenance, and security.
- Budget Preparation: Assist in preparing the operating budget and maintaining inventory controls.
- Data Management: Compile data and generate periodic reports and correspondence.
- Data Entry: Perform accurate data entry tasks.
- Procedure Oversight: Supervise and coordinate office administrative procedures.
- Conflict Resolution: Address and resolve conflicts as they arise.
- Payroll Administration: Oversee payroll processes and ensure accuracy.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 to 2 years in a similar role.
- Certificates: First Aid Certificate.
- Technical Skills: Proficient in accounting software, human resources software, MS Excel, MS Outlook, MS Word, and project management software.
This position is based in a construction company setting, requiring a commitment of 40 to 45 hours per week. The primary language of work is English.
Screening Questions- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
