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Office Coordinator

2 months ago

London, Ontario, Canada DLytica Inc. Full time
Position Overview

DLytica Inc. is seeking a dedicated Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities
  • Organizational Support: Arrange and coordinate seminars, conferences, and meetings.
  • Information Management: Oversee the flow of information within the team and maintain both manual and computerized filing systems.
  • Daily Operations: Direct and control daily office activities, ensuring efficiency and effectiveness.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries.
  • Scheduling: Plan and confirm appointments, manage travel itineraries, and make reservations.
  • Documentation: Type, proofread, and prepare correspondence and other documents, as well as record minutes of meetings.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Customer Service: Provide exceptional service to clients and visitors, greeting them and directing them appropriately.
  • Team Leadership: Supervise a small team of office and volunteer staff, fostering a collaborative environment.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to 2 years in a similar role.
  • Work Setting: Experience in an information technology consulting environment is preferred.
Additional Information
  • Employment Type: Permanent
  • Language Requirement: English
  • Work Hours: 30 hours per week
Support Initiatives

DLytica Inc. is committed to supporting newcomers, refugees, and Indigenous communities through various initiatives, including mentorship programs and cultural competency training, to foster an inclusive workplace.