Administrative Coordinator

3 weeks ago

Toronto, Ontario, Canada Douglas College Full time
Job Title: Administrative Associate

At Douglas College, we are seeking a highly organized and detail-oriented Administrative Associate to join our Enrolment Services team. As a key member of our team, you will provide exceptional administrative support to the Registrar and Associate Registrars, ensuring the smooth operation of our department.

Key Responsibilities:
  • Student Success: Facilitate student success in Enrolment Services by providing accurate and timely information, resolving issues, and referring students to relevant resources.
  • Administrative Support: Provide administrative support to the Registrar and Associate Registrars, including preparing agendas, minutes, and correspondence, and coordinating meetings and events.
  • Communication: Develop and maintain effective communication with students, faculty, and staff, ensuring that information is accurate, timely, and respectful.
  • Problem-Solving: Identify and resolve problems in a timely and professional manner, using sound judgment and discretion.
  • Technology: Utilize various software applications, including MS Word, Excel, Access, and PowerPoint, to create and manage databases, and use electronic mail, internet, and web applications.
Requirements:
  • Completed a one-year program in Office Administration or a related field at a recognized post-secondary institution (diploma/bachelor's degree preferred) combined with a minimum of two years related work experience, or an equivalent combination of education, training, and experience.
  • Good working knowledge of English, strong oral and written communication skills, and the ability to recognize, analyze, and resolve problems.
  • Proven ability to handle sensitive, confidential student, staff, and faculty information in a professional manner.
  • Demonstrated ability to communicate courteously and effectively in writing, in person, or on the telephone with staff, faculty, administrators, and students.
  • Ability to work independently under minimum supervision to achieve assigned deadlines and establish priorities for work assigned.
What We Offer:

Douglas College offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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