Executive Assistant

5 days ago

Ottawa, Ontario, Canada Canada Lands Company Full time

Job Summary

The Canada Lands Company seeks a highly skilled and experienced Executive Assistant to provide administrative and program support to the Vice President, Real Estate and Vice President, Acquisitions & Business Development.

Key Responsibilities

  • Coordinate and schedule meetings and conferences with senior officials, clients, consultants, and other stakeholders.
  • Screen requests and identify issues to determine priority; screen phone calls, and read, screen, and rank incoming mail.
  • Provide initial responses to routine public inquiries and refer such inquiries to appropriate staff for further response or action.
  • Update administration procedures and processes to better meet the operating requirements of the Vice President, Real Estate and Vice President, Acquisitions & Business Development.
  • Provide administrative and secretarial support at internal and external meetings, including logistics and hospitality.
  • Maintain the Vice President, Real Estate and Vice President, Acquisitions & Business Development calendar and contact lists.
  • Brief the Vice President, Real Estate and Vice President, Acquisitions & Business Development before appointments or meetings with appropriate background information.
  • Prepare and send correspondence and support the preparation and circulation of memoranda, minutes, reports, agendas, and presentations.
  • Ensure consistency and compliant formatting for Board reports and PowerPoints.
  • Make travel and accommodation arrangements for the Vice President, Real Estate and Vice President, Acquisitions & Business Development office.
  • Serve as administrative liaison between the Vice President, Real Estate and Vice President, Acquisitions & Business Development and the Executive team, other CLC real estate offices, and administrative units.
  • Assist with various corporate communications and public relations functions.
  • Perform the role of Records Management champion and liaison to fulfill the records management function related to Vice President, Real Estate and Vice President, Acquisitions & Business Development files.
  • Verify overhead expenses, prepare payment vouchers, balance overhead costs at month end, and investigate queries on outstanding invoices.
  • Establish and maintain a network of support staff across the Regions to ensure that administrative policies and procedures in support of the Vice President, Real Estate and Vice President, Acquisitions & Business Development operations are effective.
  • Greet visitors to the Vice President, Real Estate and Vice President, Acquisitions & Business Development in a helpful, professional, and pleasant manner.
  • Assist in the preparation, presentation, and follow-up for CLC public events as required.
  • Maintain a thorough working knowledge of CLC Policies and Guidelines, procedures, records management, and information systems.
  • Provide the Vice President, Real Estate and Vice President, Acquisitions & Business Development with IT support, including liaison with the IT department.

Qualifications

  • Minimum high school diploma required, with a preference for post-secondary education.
  • Minimum of one to three years of experience in executive office administration required.
  • Experience in client relations, customer service, and basic public relations required.
  • Financial training and/or education, an asset.
  • Proficiency with the use of standard office software, including Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and Teams.

  • Executive Assistant

    1 month ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time

    Please Note: If you are a current Hydro Ottawa employee with access to Workday, apply to this job via the Workday application.At Hydro Ottawa, we empower the lives of the people in the communities we serve. As the electricity distributor to the Nation's Capital, our work powers the essential activities that make up our lives - at home, at work and at play....

  • Executive Assistant

    1 day ago

    Ottawa, Ontario, Canada Canada Lands Company Full time

    {"title": "Executive Assistant", "description": "Job SummaryThe Executive Assistant provides administrative and program support to the Vice President, Real Estate and Vice President, Acquisitions & Business Development.Key ResponsibilitiesCoordinates, schedules and organizes meetings and conferences with CLC employees, senior officials of the corporation,...

  • Executive Assistant

    1 day ago

    Ottawa, Ontario, Canada Canada Lands Company Full time

    {"title": "Executive Assistant", "description": "Job SummaryThe Executive Assistant provides administrative and program support to the Vice President, Real Estate and Vice President, Acquisitions & Business Development.Key ResponsibilitiesCoordinates, schedules and organizes meetings and conferences with CLC employees, senior officials of the corporation,...

  • Chief Executive Officer's Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Auger Hollingsworth Professional Corporation (Ottawa and Toronto) Full time

    Position: Executive Assistant to the Chief Executive OfficerAuger Hollingsworth Professional Corporation is a leading law firm specializing in accident and injury cases, with a vision to expand its presence in Ontario.The CEO, a seasoned attorney, seeks a proficient Executive Assistant to collaborate closely with him and the executive team to drive the...

  • Executive Assistant

    1 day ago

    Ottawa, Ontario, Canada Adecco Canada Full time

    Executive Assistant (Bilingual) Job DescriptionAdecco Canada is currently recruiting for an Executive Assistant (Bilingual) for a permanent full-time opportunity. This role is with our public sector client based in Ottawa, ON.Key Responsibilities:Email and Correspondence Management: Manage and oversee incoming and outgoing emails, mail, calls, and depending...

  • Executive Assistant

    2 days ago

    Ottawa, Ontario, Canada Adecco Canada Full time

    Executive Assistant (Bilingual) Job DescriptionAdecco Canada is currently recruiting for an Executive Assistant (Bilingual) for a permanent full-time opportunity. This role is with our public sector client based in Ottawa, ON.Key Responsibilities:Email and Correspondence Management: Manage and oversee incoming and outgoing emails, mail, calls, and depending...

  • Executive Assistant to the COO

    4 weeks ago

    Ottawa, Ontario, Canada Public Service Alliance of Canada Full time $7,500

    Position OverviewRole: Executive Assistant to the Chief Operating Officer (COO)Department: Executive OfficeLanguage Proficiency: C1This role is pivotal in providing comprehensive support to the Chief Operating Officer. The Executive Assistant will manage daily operations and assist in addressing a variety of requests efficiently.Key ResponsibilitiesSupport...

  • Executive Assistant

    5 days ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job DescriptionThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office. This is a pivotal role that requires exceptional administrative and organizational skills, as well as excellent communication and writing abilities.Key Responsibilities:Coordinate travel...

  • Executive Assistant

    4 days ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job DescriptionThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office. This is a pivotal role that requires exceptional administrative and organizational skills, as well as excellent communication and writing abilities.Key Responsibilities:Coordinate travel...

  • Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job DescriptionThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office. This is a pivotal role that requires exceptional administrative and organizational skills, as well as excellent communication and writing abilities.Key Responsibilities:Coordinate travel...

  • Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada Parliament of Canada Full time

    Job DescriptionThe Parliament of Canada is seeking a highly skilled and organized Executive Assistant to support the day-to-day operations of our Parliament Hill office. This is a pivotal role that requires exceptional administrative and organizational skills, as well as excellent communication and writing abilities.Key Responsibilities:Coordinate travel...

  • Chief Executive Officer's Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Auger Hollingsworth Professional Corporation (Ottawa and Toronto) Full time

    Position: Executive Assistant to the Chief Executive OfficerAuger Hollingsworth Professional Corporation is a leading law firm specializing in accident and injury cases, with a commitment to expanding its influence in Ontario.The CEO, a seasoned attorney, seeks a skilled Executive Assistant to collaborate closely with him and the executive team to drive the...

  • Executive Chef Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Red Dot Cafe Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at Red Dot Cafe. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Key ResponsibilitiesLeadership and TrainingDevelop and implement new cooking techniques and recipes to...

  • Chief Executive Officer's Executive Assistant

    4 weeks ago

    Ottawa, Ontario, Canada Auger Hollingsworth Professional Corporation (Ottawa and Toronto) Full time

    Position: Executive Assistant to the Chief Executive OfficerAuger Hollingsworth Professional Corporation is a leading firm specializing in accident and injury law, with a commitment to becoming a premier personal injury law practice.The Chief Executive Officer, a seasoned attorney, seeks a skilled Executive Assistant to collaborate closely with him and the...

  • Strategic Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time

    Job SummaryThe Executive Assistant provides high-level support to the Chief Information and Technology Officer (CITO) at Hydro Ottawa. This role involves maintaining the CITO's schedule, coordinating with internal and external stakeholders, and providing administrative support for operations-related projects.Key ResponsibilitiesAdministrative Support:...

  • Strategic Executive Assistant

    1 week ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time

    Job SummaryThe Executive Assistant provides high-level support to the Chief Information and Technology Officer (CITO) at Hydro Ottawa. This role involves maintaining the CITO's schedule, coordinating with internal and external stakeholders, and providing administrative support for operations-related projects.Key ResponsibilitiesAdministrative Support:...

  • Executive Chef Assistant

    6 days ago

    Ottawa, Ontario, Canada National Arts Centre Full time

    Key ResponsibilitiesThe Executive Chef Assistant is accountable for the preparation and line service of food for our restaurant and catering services provided by the National Arts Centre kitchen. This position reports to the Executive Chef and takes direction from the Chef de Partie or the Assistant Chef de Partie.Essential Skills• Completion of a...

  • Executive Chef Assistant

    6 days ago

    Ottawa, Ontario, Canada National Arts Centre Full time

    Key ResponsibilitiesThe Executive Chef Assistant is accountable for the preparation and line service of food for our restaurant and catering services provided by the National Arts Centre kitchen. This position reports to the Executive Chef and takes direction from the Chef de Partie or the Assistant Chef de Partie.Essential Skills• Completion of a...

  • Executive Assistant to the COO

    4 weeks ago

    Ottawa, Ontario, Canada Public Service Alliance of Canada Full time $7,500

    Position Overview: The Executive Assistant will play a pivotal role in supporting the Chief Operating Officer (COO) within the Executive Office.Linguistic Requirements: - Bilingual proficiency in English and French (C1 level) - Eligibility for a Bilingual AllowanceLocation: - Ottawa HeadquartersAbout the Organization: The Public Service Alliance of Canada...

  • Executive Assistant to the President

    1 day ago

    Ottawa, Ontario, Canada IDRC - CRDI Full time

    Job Title: Executive Assistant to the PresidentAre you a highly organized and detail-oriented individual with a passion for supporting senior-level executives? Do you have excellent communication and interpersonal skills, with the ability to work in a fast-paced environment?We are seeking an experienced Executive Assistant to provide administrative support...