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Administrative Support Specialist

2 months ago

Ajax, Ontario, Canada 12934001 Canada Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 12934001 Canada Inc. As an Administrative Assistant, you will play a vital role in supporting our daily operations and ensuring the smooth flow of information within the team.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to facilitate knowledge sharing and team building.
  • Information Management: Coordinate the flow of information within the team, ensuring that all stakeholders are informed and up-to-date on relevant matters.
  • Operations Management: Direct and control daily operations, including opening and distributing mail, planning and organizing daily tasks, and establishing and implementing policies and procedures.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and timely manner.
  • Reporting and Record-Keeping: Record and prepare minutes of meetings, seminars, and conferences, and oversee the preparation of reports.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and efficient workspace.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Reception and Filing: Greet people, direct them to contacts or service areas, and set up and maintain manual and computerized information filing systems.
  • Documentation and Data Entry: Type and proofread correspondence, forms, and other documents, and perform data entry tasks.
  • Bookkeeping: Perform basic bookkeeping tasks to ensure accurate financial records.
Work Environment and Requirements
  • Work Environment: Fast-paced environment with tight deadlines and a need to work under pressure.
  • Personal Suitability: Ability to multitask, organized, and accountable, with a strong work ethic and commitment to excellence.
  • Work Term: Permanent position with 40 hours of work per week.
  • Work Language: English.