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Administrative Coordinator

2 months ago

Nanaimo, British Columbia, Canada Avalon College Limited oa Avalon Career College Full time
Job Title: Administrative Assistant

Avalon College Limited o/a Avalon Career College is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Plan and control budgets and expenditures
  • Supervise other workers and provide guidance and support as needed
  • Establish and implement policies and procedures
  • Train other workers and provide on-the-job training
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Manage training and development strategies
  • Answer telephone calls and relay messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee the development of communication strategies
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Advise senior management on administrative matters
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Conduct research and provide information as needed
  • Perform data entry and maintain accurate records
  • Provide customer service and support to clients and staff
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • 1 year to less than 2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to multitask and work in a fast-paced environment
  • Attention to detail and accuracy
  • Ability to work under pressure and meet deadlines
  • Flexibility and adaptability
  • Ability to work as part of a team and provide support to colleagues
  • Reliability and time management skills
Work Environment:

Avalon College Limited o/a Avalon Career College is a dynamic and fast-paced environment. The successful candidate will be working in a team-oriented setting, providing administrative support to our staff and management team.

What We Offer:

Avalon College Limited o/a Avalon Career College offers a competitive salary and benefits package, as well as opportunities for professional growth and development.