Proposal Coordinator

2 days ago

Toronto, Ontario, Canada Aecon Full time
Job Title: Proposals Coordinator

Aecon is seeking a highly motivated and organized Proposals Coordinator to join our team. As a Proposals Coordinator, you will play a key role in the coordination of proposal/tender/quote submissions from bid/no bid decisions through contract execution.

Key Responsibilities:
  • Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, build proposal presentation PowerPoints, and overall coordination of the proposal from the bid/no bid review to the contract execution.
  • Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
  • When required support designing/conceptualizing graphics through PowerPoint – Build-a-Graphic to enhance proposal submissions.
  • Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries through SharePoint and Expedience.
  • Support in keeping accurate records on proposals, results, process lessons learned and debriefs.
  • Support business development initiatives in building strategy content, BD decks, and supporting pipeline management.
  • Participate in proposal strategy and review sessions.
  • Responsible for document management of the submission and support the content/document management of the bid library.
Requirements:
  • A self-motivated team player with 2 to 5 years of proposal experience, preferably within the utilities construction industry.
  • The ability to manage proposals and internal projects in a deadline-orientated environment.
  • Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
  • Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
  • Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
  • Ability to work in a collaborative team environment with shared goals.
  • APMP Foundation or Practitioner Certification is considered an asset.
  • Communications, Marketing, Journalism, or Business degree, or equivalent work experience.

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Pinchin Full time

    Job Title: Proposal CoordinatorPinchin is seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team. As a Proposal Coordinator, you will play a key role in supporting the development and submission of proposals to clients.Key Responsibilities:Liaise with Pinchin offices to coordinate proposal projects and programsAnalyze...

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Pinchin Full time

    Job Title: Proposal CoordinatorPinchin is seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team. As a Proposal Coordinator, you will play a key role in supporting the development and submission of proposals to clients.Key Responsibilities:Liaise with Pinchin offices to coordinate proposal projects and programsAnalyze...

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Pinchin Full time

    Job Title: Proposal CoordinatorPinchin is seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team. As a key member of our team, you will be responsible for coordinating and supporting the development of proposals, ensuring timely and accurate delivery of high-quality documents.Key Responsibilities:Liaise with Pinchin...

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Pinchin Full time

    Job Title: Proposal CoordinatorPinchin is seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team. As a key member of our team, you will be responsible for coordinating and supporting the development of proposals, ensuring timely and accurate delivery of high-quality documents.Key Responsibilities:Liaise with Pinchin...

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Pinchin Full time

    About the Role:We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team at Pinchin. As a key member of our team, you will be responsible for coordinating and supporting proposal pursuits, ensuring timely and high-quality submissions.Key Responsibilities:Liaise with Pinchin offices to act as a proposal project...

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Pinchin Full time

    About the Role:We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Proposal team at Pinchin. As a key member of our team, you will be responsible for coordinating and supporting proposal pursuits, ensuring timely and high-quality submissions.Key Responsibilities:Liaise with Pinchin offices to act as a proposal project...

  • Proposal Coordinator

    3 weeks ago

    Toronto, Ontario, Canada Aecon Full time

    About the OpportunityAecon, a leading utility construction provider, is seeking a skilled Proposal Coordinator to join its team. As a key member of the proposal team, you will play a critical role in the coordination and submission of high-quality proposals to clients.Key ResponsibilitiesAct as the primary point of contact with clients, coordinating proposal...

  • Proposal Coordinator

    3 weeks ago

    Toronto, Ontario, Canada Aecon Full time

    About the OpportunityAecon, a leading utility construction provider, is seeking a skilled Proposal Coordinator to join its team. As a key member of the proposal team, you will play a critical role in the coordination and submission of high-quality proposals to clients.Key ResponsibilitiesAct as the primary point of contact with clients, coordinating proposal...

  • Proposals Coordinator

    1 week ago

    Toronto, Ontario, Canada Aecon Full time

    Aecon Utilities seeks a Proposals Coordinator to coordinate proposal submissions and support business development initiatives. Aecon Utilities is a leading utility construction provider committed to delivering projects faster, smarter, and safer. As a Proposals Coordinator, you will play a key role in ensuring high-quality responses to clients and...

  • Proposals Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Aecon Full time

    Aecon Utilities seeks a Proposals Coordinator to coordinate proposal submissions and support business development initiatives. Aecon Utilities is a leading utility construction provider committed to delivering projects faster, smarter, and safer. As a Proposals Coordinator, you will play a key role in ensuring high-quality responses to clients and...

  • Proposal Coordinator

    7 hours ago

    Toronto, Ontario, Canada 30 Forensic Engineering Full time

    Job Title: Proposal CoordinatorAt 30 Forensic Engineering, we are seeking a highly skilled Proposal Coordinator to join our team. As a key member of our proposal development team, you will play a critical role in supporting the preparation and submission of high-quality proposals for public sector opportunities.Key Responsibilities:Proactively research...

  • Proposal Coordinator

    3 hours ago

    Toronto, Ontario, Canada 30 Forensic Engineering Full time

    Job Title: Proposal CoordinatorAt 30 Forensic Engineering, we are seeking a highly skilled Proposal Coordinator to join our team. As a key member of our proposal development team, you will play a critical role in supporting the preparation and submission of high-quality proposals for public sector opportunities.Key Responsibilities:Proactively research...

  • Proposal Coordinator

    4 days ago

    Toronto, Ontario, Canada Smith + Andersen Full time

    Job Title: Proposal CoordinatorSmith + Andersen is seeking a highly skilled Proposal Coordinator to join our team in Toronto, ON. As a Proposal Coordinator, you will play a critical role in the preparation of client proposals and support the team in securing new and continued business.About the RoleThe successful candidate will have a minimum of 2 years of...

  • Proposal Coordinator

    4 days ago

    Toronto, Ontario, Canada Smith + Andersen Full time

    Job Title: Proposal CoordinatorSmith + Andersen is seeking a highly skilled Proposal Coordinator to join our team in Toronto, ON. As a Proposal Coordinator, you will play a critical role in the preparation of client proposals and support the team in securing new and continued business.About the RoleThe successful candidate will have a minimum of 2 years of...

  • Proposals Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Aecon Full time

    Seeking a Proposals Coordinator to coordinate proposal submissions from bid/no bid decisions through contract execution, ensuring high-quality responses to clients. Aecon, a Canadian leader in infrastructure development, is building what matters for future generations. We lead impactful projects in transportation and energy, partnering to build, connect,...

  • Proposal Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Black & McDonald Limited Full time

    {"title": "Proposal Coordinator", "description": "About This OpportunityBlack & McDonald Limited is seeking a skilled Proposal Coordinator to join our Southern Ontario Business Development team. As a key member of our team, you will play a critical role in the proposal production process, working closely with stakeholders to coordinate and prepare...

  • Proposal Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Black & McDonald Limited Full time

    {"title": "Proposal Coordinator", "description": "About This OpportunityBlack & McDonald Limited is seeking a skilled Proposal Coordinator to join our Southern Ontario Business Development team. As a key member of our team, you will play a critical role in the proposal production process, working closely with stakeholders to coordinate and prepare...

  • Proposal Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Black & McDonald Full time

    About This OpportunityBlack & McDonald's Southern Ontario Business Development team is growing. We're seeking a collaborative professional to contribute to our hard-working, innovative team. As a Proposal Coordinator, you'll play a key role in the proposal production process, working with multiple stakeholders to coordinate and prepare proposal responses to...

  • Proposal Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Black & McDonald Full time

    About This OpportunityBlack & McDonald's Southern Ontario Business Development team is growing. We're seeking a collaborative professional to contribute to our hard-working, innovative team. As a Proposal Coordinator, you'll play a key role in the proposal production process, working with multiple stakeholders to coordinate and prepare proposal responses to...

  • Proposal Coordinator

    1 week ago

    Toronto, Ontario, Canada Black & McDonald Full time

    About This OpportunityBlack & McDonald's Southern Ontario Business Development team is growing. We're seeking a collaborative professional to contribute to our hard-working, innovative team. As a Proposal Coordinator, you'll play a key role in leading the proposal production process and working with multiple stakeholders to coordinate and prepare proposal...