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Office Coordinator

3 months ago

Toronto, Ontario, Canada Rethink Communications LP Full time
Job Overview

We are seeking a dedicated Administrative Assistant to provide essential support within our organization. This role is crucial for maintaining efficient office operations and ensuring effective communication across various departments.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Work Hours: 35 to 40 hours per week
Qualifications

Education:

  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years
  • Equivalent experience may also be considered
Work Environment

This position is situated within an advertising, marketing, and public relations agency, providing a dynamic and engaging work atmosphere.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and similar events
  • Train and mentor fellow employees
  • Establish and implement office procedures and routines
  • Manage scheduling and confirmation of appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Provide guidance to senior management
  • Address employee inquiries and concerns
  • Prepare and proofread various documents and correspondence
  • Conduct data entry tasks
  • Deliver exceptional customer service
  • Oversee project assignments and reviews
  • Plan, organize, and evaluate daily operational activities
Technical Skills

Proficiency in the following software is required:

  • Google Docs
  • MS Excel
  • MS Word
  • Google Drive
  • Email platforms
Specialization Areas
  • Management of reports and records
  • Project oversight
Transportation and Travel

Access to public transportation is available for commuting.

Work Conditions
  • Ability to work independently in a fast-paced environment
  • Capable of managing tight deadlines and high workloads
  • Attention to detail is essential
  • Comfortable with repetitive tasks and large caseloads
  • Minimal supervision required
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and sound judgment
  • Highly organized and a team player
  • Accurate and client-focused
  • Reliable with effective time management skills
  • Adaptable and accountable
  • Dependable and diligent
  • Quick learner
Screening Questions
  • Are you legally authorized to work in Canada?
  • Do you reside near the advertised location?
  • Do you have relevant experience in this field?
Experience Requirement

Minimum of 1 year to less than 2 years of relevant experience is preferred.

Benefits

We offer a comprehensive benefits package that includes:

  • Health Benefits: Dental plan, disability benefits, health care plan, paramedical services coverage, vision care benefits
  • Financial Benefits: Bonus opportunities, group insurance benefits
  • Long-term Benefits: Maternity and parental benefits
  • Additional Benefits: Employer-paid learning/training, paid time off for volunteering or personal days, wellness program