Office Coordinator

3 weeks ago

Calgary, Alberta, Canada Quality Craft Kitchen Cabinets Inc Full time
Position Overview

The role of the Administrative Assistant at Quality Craft Kitchen Cabinets Inc is essential for ensuring smooth operations within the office environment. This position requires a proactive individual who can manage various administrative tasks efficiently.

Educational Requirements
  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years.
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Oversee and guide the work of other staff members.
  • Provide training and support to new employees.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and implement office procedures and routines.
  • Manage scheduling and confirmation of appointments.
  • Handle incoming calls and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Gather and compile data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
Technical Proficiency
  • Proficient in MS Excel, MS PowerPoint, MS Word, MS Access, and MS Office Suite.
Specialization Areas
  • Correspondence management.
  • Record-keeping and report generation.
  • Financial documentation including statements and invoices.
Security and Safety Requirements
  • Must undergo a criminal record check.
Work Environment
  • Ability to work under pressure and manage repetitive tasks.
Experience
  • 1 to less than 2 years of relevant experience.
Support for Newcomers and Refugees
  • Engage with newcomers and refugees who have been displaced due to conflict or natural disasters.
  • Assist newcomers and refugees with the recognition of foreign credentials.

Employment Duration: Permanent

Working Language: English

Work Hours: 40 hours per week

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