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Bilingual HR Specialist in International Mobility
2 months ago
About Our Division:
Our team comprises over 50 dedicated and diverse HR professionals across North America and South America, focused on acquiring, developing, and promoting talent to meet the evolving needs of our business partners. As strategic allies, we are committed to delivering value-added programs, competitive compensation packages, and fostering a diverse and inclusive workplace where every employee can thrive and reach their full potential. Our HR division consists of five specialized teams: (1) Strategy, Transformation, and Talent Acquisition, (2) Career Advisory, (3) Diversity, Talent, and Development, (4) Total Rewards, and (5) Projects, Efficiencies, and Analytics.
About the Position:
We are seeking a Bilingual HR Specialist with expertise in International Mobility and Immigration to join our HR team in Montreal.
Key Responsibilities:
- Manage operational HR functions related to immigration, taxation, and international mobility benefits.
- Provide guidance and collaborate with external vendors (tax, immigration, and mobility benefits), HR Business Partners, Payroll, Compensation, and Global Integration Experts.
- Oversee and ensure the accuracy of work produced by the off-shored HR team.
- Collaborate with the off-shore team to enhance administrative processes for various tasks.
- Partner with international HR Business Partners regarding all international assignments.
- Engage with local and international vendors on new hire setups, out-of-policy issues, and process improvements while adhering to service level agreements.
- Coordinate and supervise all transactional HR administration with dedicated Shared Services Teams, while also handling complex or non-standard administrative tasks.
- Facilitate the transition of employee inquiries related to HR policies and procedures to the off-shore HR team.
- Maintain accurate, up-to-date, and legally compliant records in HR systems for international employees, including processing documentation for all changes in the employee lifecycle (e.g., hires, departures, transfers).
- Support employees relocating internationally from the initiation of mobility until their arrival in the new country.
- Review and validate critical documentation from vendors, including immigration attorneys, relocation service providers, and tax consultants.
What You Bring to Our Team:
- A minimum of 2 years of HR administrative experience or equivalent.
- Previous experience in immigration processes or working with international candidates is advantageous.
- Ability to work independently and manage tasks autonomously.
- Proficiency in thriving within a fast-paced, detail-oriented, and deadline-driven environment.
- Strong prioritization, writing, and verbal communication skills are essential.
- Capacity to handle sensitive and confidential information with discretion.
- A strong work ethic coupled with excellent communication and client service skills.
- A solutions-oriented mindset with a focus on innovating current processes.
- Process-oriented with the ability to see the broader picture.
Language Requirements:
Proficiency in both English and French is essential, with excellent interpersonal and communication skills in both languages (spoken and written). The ability to communicate effectively in English is necessary, as collaboration with colleagues and partners in the United States is a regular requirement.
Candidates applying for this position will be subject to an enhanced background screening process, including fingerprint collection by a third-party vendor as mandated by applicable regulations.
