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Legal Assistant

2 months ago

Surrey, British Columbia, Canada Canadawide Immigration Consultancy Services LTD Full time
About Canadawide Immigration Consultancy Services LTD

We are a reputable immigration consultancy firm dedicated to providing expert advice and services to individuals and families seeking to navigate the complexities of Canadian immigration law.

Job Title: Legal Assistant - Immigration Law

We are seeking a highly organized and detail-oriented Legal Assistant to join our team. As a Legal Assistant, you will play a crucial role in supporting our lawyers and consultants in the preparation and submission of immigration applications, as well as providing administrative support to our clients.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients, lawyers, and other stakeholders as required.
  • Maintain Filing System: Maintain accurate and up-to-date filing systems for client files, immigration applications, and other relevant documents.
  • Determine and Establish Office Procedures: Assist in determining and establishing office procedures and routines to ensure efficient and effective operations.
  • Prepare and Key in Correspondence: Prepare and key in correspondence, legal documents, and other materials as required.
  • Review and Proofread Documents: Review and proofread documents and correspondence to ensure accuracy and compliance with legal procedures and grammatical usage.
  • Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including invoicing and expense tracking.
  • Manage Contracts: Assist in the preparation and management of contracts, including reviewing and negotiating terms and conditions.
  • Complete Legal Documentation: Complete legal documentation, including preparing and submitting immigration applications and other relevant documents.
  • Prepare Invoices and Bank Deposits: Prepare invoices and bank deposits as required.
Requirements:
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in a related field, or equivalent experience.
  • Language: English.
  • Computer and Technology Knowledge: Proficient in MS Office, MS Word, MS Excel, MS Outlook, and other relevant software applications.
  • Area of Work Experience: Contracts, Correspondence, Invoices, Immigration.
  • Area of Specialization: Legal Services, Customs Services.
  • Transportation/Travel Information: Valid driver's license.
  • Work Conditions and Physical Capabilities: Fast-paced environment, work under pressure, tight deadlines, attention to detail.
  • Personal Suitability: Accurate, client focus, dependability, efficient interpersonal skills, excellent oral communication, excellent written communication, organized, reliability, team player, ability to multitask, initiative, flexibility, interpersonal awareness, judgement.