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Administrative Support Specialist

2 months ago

Nisku, Alberta, Canada Reads heating edmonton Full time
Administrative Assistant Job Opportunity at Reads Heating Edmonton

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Reads Heating Edmonton. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Front Desk Reception: Greet and welcome visitors, clients, and colleagues in a professional and courteous manner.
  • Office Management: Manage office supplies, maintain a clean and organized workspace, and ensure the office is well-stocked with necessary materials.
  • Scheduling and Coordination: Arrange and confirm appointments, meetings, and events, and ensure that all necessary materials and equipment are available.
  • Financial Transactions: Handle invoices, payments, and other financial transactions in a timely and accurate manner.
  • Clerical Support: Perform various clerical tasks, including filing, mail distribution, and data entry.
  • Communication: Answer and direct phone calls, respond to emails, and provide excellent customer service to internal and external clients.
Computer Skills
  • Microsoft Office: Proficient in MS Word and other Microsoft Office applications.
Personal Qualities
  • Interpersonal Skills: Strong interpersonal skills, with the ability to build rapport with colleagues, clients, and visitors.
  • Communication Skills: Clear oral and written communication abilities, with the ability to articulate ideas and concepts effectively.
  • Adaptability and Organization: Adaptability and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Dependability: Dependable and reliable, with a strong commitment to meeting deadlines and delivering high-quality results.
Diversity Support
  • Training and Development: Provide training and support to colleagues and clients on diversity and inclusion initiatives, and promote a culture of respect and understanding.
  • Work Environment: Work in a fast-paced, dynamic environment, with a focus on providing excellent customer service and supporting the growth and development of our team.
  • Language: English is the primary language of communication, but we welcome applicants who are fluent in multiple languages.
  • Hours of Work: 35-40 hours per week, with flexibility to work occasional evenings or weekends as needed.