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Office Coordinator

2 months ago

Ottawa, Ontario, Canada 13398897 Canada Inc. Full time
Position Overview

The role of the Administrative Assistant at 13398897 Canada Inc. is essential for ensuring smooth office operations and providing comprehensive support to the team.

Key Responsibilities
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: A minimum of 1 year to less than 2 years in a similar role.
  • Office Management: Organize and coordinate seminars, conferences, and meetings.
  • Training: Facilitate training sessions for new employees.
  • Documentation: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Establish and implement office procedures and routines.
  • Scheduling: Manage and confirm appointments effectively.
  • Communication: Handle telephone calls and relay messages efficiently.
  • Data Management: Compile data, statistics, and relevant information.
  • Inventory Control: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Set up and maintain both manual and computerized information filing systems.
  • Correspondence: Type and proofread various documents, including correspondence and forms.
  • Customer Service: Provide excellent customer service to clients and stakeholders.
Work Environment

The position requires working in a fast-paced environment with a strong emphasis on attention to detail.

Employment Details
  • Employment Type: Permanent
  • Language of Work: English
  • Working Hours: 30 to 40 hours per week