Senior Administrative Coordinator
4 weeks ago
Position Overview
At The Toronto-Dominion Bank (TD), our mission is to deliver exceptional customer experiences, and we recognize that our success is driven by the talented individuals who support our leadership team. We are currently seeking a dedicated and proactive Senior Administrative Coordinator to provide comprehensive organizational and operational assistance to our executives.
Role Responsibilities
As a Senior Administrative Coordinator, you will play a crucial role in ensuring the seamless operation of our executive functions. Your responsibilities will encompass a variety of tasks, including:
Key Contributions:
- Manage and oversee the scheduling and calendar coordination for multiple executives, including resolving scheduling conflicts with innovative solutions.
- Organize travel logistics for executives, including managing changes and rescheduling meetings with both internal and external stakeholders.
- Process and track expense reports for the executive team, ensuring timely and accurate submissions.
- Facilitate the planning and execution of in-office and virtual meetings, town halls, and offsite events, which may involve booking venues, developing agendas, setting up technology, and coordinating catering services.
- Uphold confidentiality by managing access to executive communications and prioritizing administrative tasks on their behalf.
- Ensure accuracy and attention to detail in completing various administrative tasks, including reports, invoices, and other documentation.
- Regularly update the team on project progress and relevant information regarding daily operations.
- Provide temporary coverage for colleagues, assisting additional executives as needed.
Professional Development:
- Mentor and train new administrative staff, serving as a Subject Matter Expert for routine tasks.
- Collaborate autonomously with executives and work alongside other leaders to complete specialized projects.
Cultivating a Supportive Environment:
- Deliver exceptional service while maintaining professionalism in all interactions.
- Actively participate as a team member, contributing to a positive workplace culture.
Qualifications
Essential Skills and Experience:
- A high school diploma accompanied by over five years of relevant administrative experience.
- Proficient in Microsoft Office Suite and various internet applications.
- Ability to work independently and collaboratively, demonstrating flexibility in coordinating processes across teams.
- Strong organizational skills to manage multiple priorities and meet deadlines.
- Excellent communication skills, with a focus on active listening and effective interaction.
- Capable of interpreting company policies and applying them in a dynamic environment.
- Strong judgment and discretion when handling confidential information.
Additional Information
We are excited about the prospect of you joining our team at TD. We are committed to supporting your career development through ongoing training and mentorship opportunities. Our comprehensive benefits package is designed to promote your well-being and professional growth.
Application Requirements:
- Cover letter (one page)
- Resume (two pages)
Interview Process:
Candidates of interest will be contacted to schedule an interview. We strive to communicate outcomes to all applicants promptly.
Accessibility:
We value diversity and inclusion and are committed to providing accommodations throughout the interview process. Please inform us of any specific needs you may have.
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