Administrative Coordinator, Co-op Education
4 weeks ago
Brock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.
Key Responsibilities- Provide initial front-line welcome and contact with students, employers, staff, faculty, and members of the public via telephone, mail, email, virtual, and in-person.
- Monitor and coordinate common email accounts, distributing, triaging, and/or responding.
- Update and maintain students and employer partners' records in the internal database (CareerZone).
- Perform audits on Co-op student data and registration in CareerZone and DB Brock each term.
- Generate regular reports in CareerZone on appointment stats, employment stats, work term records, and other advanced reports.
- Perform first-tier troubleshooting for internal database for all modules and users (students, external partners, faculty/staff, etc.).
- Perform routine maintenance of modules and forms in the database with changes and termly updates.
- Test each module function in the database for all users after each system update.
- Post incoming job postings onto the job board database.
- Ensure the accuracy and completeness of job postings and alerts.
- Arrange interviews for students and employers, both on and off campus (coordinating interview schedules, booking interview rooms, following up with students and employers, distributing completed interview schedule/meeting links to students and employers, greeting and directing employers to interview room and/or Talent Partnerships team, etc.).
- Provide support to programming/workshops (booking rooms and technology, coordinating catering, arranging guest parking passes, maintaining schedules, creating registration/attendance lists, name tags, gathering related program materials, etc.).
- Track and maintain the hybrid work schedule of the team and the office hoteling platform.
- Prepare and submit invoices, expense forms, purchase orders, and cheque requisitions.
- Process employment contracts in Workday HRIS for student staff.
- Provide administrative support to Associate Director and management team, as required.
- Completion of post-secondary courses in computer applications, office administration, or related courses, or the equivalent combination of education and experience.
- 2+ years of reception and administrative support experience in a high-volume office, including database administration, preferably in a university environment.
- Advanced computer skills, including Microsoft Office (Word, Excel, Planner, Teams, Booking, etc.), Adobe Acrobat, databases, web-based software, web maintenance, social media, learning management systems (Brightspace), graphic design tool (Canva), and Workday.
- Excellent attention to detail and ability to maintain a high level of accuracy in work completed and information given.
- Knowledge of FIPPA and confidentiality requirements.
- Ability to work independently in a supportive and collaborative manner.
- Strong customer service skills and customer service orientation.
- Ability to establish priorities, organize own work, and work with minimal supervision.
- Ability to provide database troubleshooting advice, giving appropriate suggestions for solutions.
- Experience with Orbis platform.
- OSSTF (I), Salary Scale ($43,107-$60,621).
- This position includes full comprehensive benefits, including tuition waiver.
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Administrative Coordinator, Co-op Education
1 month ago
St. Catharines, Ontario, Canada Brock University Full timeJob Title: Administrative Coordinator, Co-op EducationBrock University is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and program support to the Co-op Education team.Key Responsibilities:Provide exceptional customer service to students, employers, staff, and faculty via phone, email, and in-person...
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Administrative Coordinator, Co-op Education
1 month ago
St. Catharines, Ontario, Canada Brock University Full timeJob Title: Administrative Coordinator, Co-op EducationBrock University is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and program support to the Co-op Education team.Key Responsibilities:Provide exceptional customer service to students, employers, staff, and faculty via phone, email, and in-person...
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St. Catharines, Ontario, Canada Brock University Full timeBrock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.The Administrative Coordinator will provide...
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Administrative Coordinator, Co-op Education
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St. Catharines, Ontario, Canada Brock University Full timeAbout the RoleBrock University is seeking an experienced Administrative Coordinator to join our Co-op Education team. As a key member of our team, you will provide administrative and program support to ensure the efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.Key...
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St. Catharines, Ontario, Canada Brock University Full timeJob SummaryBrock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.Key ResponsibilitiesProvide...
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3 weeks ago
St. Catharines, Ontario, Canada Brock University Full timeJob SummaryBrock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.Key ResponsibilitiesProvide...
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St. Catharines, Ontario, Canada Brock University Full timeAbout the RoleBrock University is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and program support to the Co-op Education team. This is an exciting opportunity to join a dynamic team and contribute to the success of our students and employers.Key ResponsibilitiesProvide exceptional customer service to...
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St. Catharines, Ontario, Canada Brock University Full timeJob SummaryBrock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations, including providing front-line welcome and contact with students, employers, staff, faculty, and the public.Key...
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St. Catharines, Ontario, Canada Brock University Full timeBrock University is seeking an Administrative Coordinator to provide support to the Co-op Education team. The successful candidate will be responsible for providing administrative and program support to ensure efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both Undergraduate and Graduate levels.Key...
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St. Catharines, Ontario, Canada Brock University Full timeAbout the RoleBrock University is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative and program support to the Co-op Education team. This is an exciting opportunity to join a dynamic team and contribute to the success of our students and employers.Key ResponsibilitiesProvide exceptional customer service to...
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St. Catharines, Ontario, Canada Brock University Full timeJob Title: Co-op Transition AdvisorBrock University is seeking a highly skilled Co-op Transition Advisor to join our team. As a key member of our administrative professional group, you will play a pivotal role in enhancing student success by developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both...
