Administrative Coordinator, Co-op Education Specialist
4 weeks ago
Brock University is seeking an Administrative Coordinator to provide administrative and program support to the Co-op Education unit. The successful candidate will be responsible for ensuring efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both undergraduate and graduate levels.
The Administrative Coordinator will provide initial front-line welcome and contact with students, employers, staff, faculty, and members of the public via telephone, mail, email, virtual, and in-person. They will also monitor and coordinate common email accounts, distributing, triaging, and/or responding to messages.
The successful candidate will update and maintain students and employer partners' records in the internal database, CareerZone. They will also perform audits on co-op student data and registration in CareerZone and DB Brock each term, generate regular reports on appointment stats, employment stats, work term records, and other advanced reports.
The Administrative Coordinator will perform first-tier troubleshooting for internal database issues for all modules and users, including students, external partners, faculty, and staff. They will also perform routine maintenance of modules and forms in the database with changes and termly updates, test each module function in the database for all users after each system update, and post incoming job postings onto the job board database.
The successful candidate will ensure the accuracy and completeness of job postings and alerts, arrange interviews for students and employers, both on and off campus, provide support to programming and workshops, track and maintain the hybrid work schedule of the team and the office hoteling platform, prepare and submit invoices, expense forms, purchase orders, and cheque requisitions, and process employment contracts in Workday HRIS for student staff.
The Administrative Coordinator will provide administrative support to the Associate Director and management team as required. The successful candidate will have a strong customer service orientation, excellent attention to detail, and the ability to work independently in a supportive and collaborative manner.
Brock University is an inclusive, welcoming community that offers a wide range of unique career opportunities for those with passion, energy, and expertise. We are looking for team members who want to help us continue to deliver an exceptional student experience, perform impact-driven research, and generate life-changing breakthroughs for our world.
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St. Catharines, Ontario, Canada Brock University Full timeBased at Brock University, one of Canada's leading comprehensive universities, we are seeking an experienced Administrative Coordinator to provide vital support to our Co-op Education team.This role involves providing exceptional administrative and program support to ensure the smooth operation of our unit and over 40 co-op programs at both undergraduate and...
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St. Catharines, Ontario, Canada Brock University Full timeBrock University is seeking an Administrative Coordinator to provide support to the Co-op Education team. The successful candidate will be responsible for providing administrative and program support to ensure efficient and seamless day-to-day operations of the unit and over 40 co-op programs at both Undergraduate and Graduate levels.Key...
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St. Catharines, Ontario, Canada Brock University Full timeThis role is part of the OSSTF (Employee Group) at Brock University, a Top Employer in Hamilton-Niagara, ranked #3 as Canada's Best Employers and ranked top 10 as one of Canada's Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities for those with...
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Co-op Transition Advisor
4 weeks ago
St. Catharines, Ontario, Canada Brock University Full timeBrock University is seeking a highly skilled Co-op Transition Advisor to play a pivotal role in enhancing student success. The successful candidate will be responsible for developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both undergraduate and graduate levels.The Co-op Transition Advisor will...
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Co-op Transition Advisor
4 weeks ago
St. Catharines, Ontario, Canada Brock University Full timeBrock University is seeking a Co-op Transition Advisor to play a pivotal role in enhancing student success by helping develop and implement comprehensive strategies to improve co-op students' retention and engagement at both Undergraduate and Graduate levels.The successful candidate will collaborate with various University academic and administrative...
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Co-op Transition Advisor
4 weeks ago
St. Catharines, Ontario, Canada Brock University Full timeBrock University is seeking a highly skilled Co-op Transition Advisor to play a pivotal role in enhancing student success. The successful candidate will be responsible for developing and implementing comprehensive strategies to improve co-op students' retention and engagement at both undergraduate and graduate levels.The Co-op Transition Advisor will...
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Co-op Transition Advisor
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St. Catharines, Ontario, Canada Brock University Full timeAdministrative Coordinator Role at Brock UniversityThis is an exciting opportunity to join the team at Brock University, a leading comprehensive university in Canada.About the Job:We are seeking a highly organized and detail-oriented individual to provide administrative support to the Co-op Education & Workplace Partnerships unit. The successful candidate...
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