Administrative Coordinator

4 weeks ago

Toronto, Ontario, Canada AIR CARE ZONE HEATING & AIR CONDITIONING INC. Full time
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to join our team at AIR CARE ZONE HEATING & AIR CONDITIONING INC. The successful candidate will provide administrative support to our business services team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Establish and implement policies and procedures to ensure efficient office operations.
  • Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate records.
  • Determine and establish office procedures and routines to optimize productivity.
  • Schedule and confirm appointments, and manage calendars.
  • Answer telephone calls, relay messages, and respond to electronic enquiries.
  • Oversee payroll administration, and ensure accurate and timely processing of employee payments.
  • Type and proofread correspondence, forms, and other documents, ensuring high-quality output.
  • Evaluate work environments, programs, and procedures to identify areas for improvement and implement changes to prevent disease or injury.
  • Plan, organize, direct, control, and evaluate daily operations to ensure seamless execution.
Requirements:
  • 7 months to less than 1 year of experience in an administrative role.
  • Excellent oral and written communication skills, with the ability to communicate effectively with colleagues and clients.
  • Flexibility, with the ability to adapt to changing priorities and deadlines.
  • Judgement, with the ability to make informed decisions and take initiative.
  • Organized, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Team player, with the ability to work collaboratively with colleagues to achieve common goals.
  • Accurate, with a high level of attention to detail and a commitment to quality.
  • Client focus, with a commitment to providing exceptional customer service.
  • Reliability, with a strong work ethic and a commitment to meeting deadlines.
What We Offer:
  • A supportive and inclusive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.
  • A chance to work with a dynamic and innovative team.

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