Executive Assistant

7 days ago

Thunder Bay, Ontario, Canada Cementation Canada Full time
About Cementation Canada

Cementation Canada is a leading underground mine contracting and engineering company that values experience and potential. We respect our employees' passion for their work and strive to provide a work environment that allows them to grow and develop their expertise.

Our company is structured to deliver design-build solutions for technically challenging projects, and our people build world-class shaft sinking and mine development projects. We prioritize safety, respect, and innovation in our work.

Job Summary

The Executive Assistant provides administrative support to the Cementation Americas Executive Team, handling confidential and sensitive information. This role requires discretion, judgment, and strong communication skills.

Key Responsibilities
  • Health and Safety
    • Work in compliance with all Health and Safety rules and regulations for Cementation.
    • Incorporate Health and Safety considerations in all functions and daily activities of the position.
    • Monitor work environment for health and safety hazards or infractions and report the same to the Health and Safety Department.
  • General Responsibilities
    • Provide confidential human resources support in various aspects of HR.
    • Provide direct senior-level administrative support to all members of the Executive Team.
    • Coordinate logistics of Executive Team Programs, including board and executive meetings, seminars, workshops, and special projects/events.
    • Prepare template and unique documents, reports, and presentations.
    • Review documents, reports, presentations, and correspondence for format, content, grammar, tense, narrative, and spelling and make edits as necessary.
    • Draft correspondence, both internally and externally, to key stakeholders on behalf of Executive members, individually or as a whole.
    • Review, evaluate, and distribute priority correspondence for members of the Executive Team.
    • Documentation and support relating to highly confidential matters, including minutes of executive and senior management meetings as required.
    • Prepare various monthly, quarterly, and annual reports.
    • Coordinate and book global travel for Executive Team members.
    • Complete expense reports, facilitate the payment of invoices, and other related duties, including requisitioning of supplies.
    • Sort and distribute Executive mail.
    • Organize and lead social events for corporate office employees.
    • Other duties as assigned.
    Requirements
    • Education and Experience
      • University degree in Business Administration or an acceptable combination of education and progressively responsible experience.
      • 10+ years of direct work experience reporting directly to a CEO or Senior Executive.
      • Experience working in the mining sector preferred.
    • Skills, Knowledge, and Abilities
      • Able to demonstrate discretion and judgment relating to highly confidential information.
      • Able to build and maintain lasting relationships with other departments, key business partners, and other stakeholders.
      • Strong knowledge of office procedures and practices.
      • Strong knowledge of Microsoft Office products, including Outlook, Excel, Word, PowerPoint, OneNote, Teams.
      • Exceptional written and oral communication skills.
      • Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
      • Possess problem-solving, critical thinking skills.
      • Resourceful and flexible.
      • Superior keyboarding skills.
      • Able to write and format moderately complex correspondence, including memos, letters, etc.
      • Able to work well with others while maintaining discretion and confidentiality.
      • Excellent writing skills, including proper spelling, grammar, and punctuation.
      • Knowledge of financial terms and principles would be considered an asset.
      Supporting a Diverse and Inclusive Workforce

Cementation Americas values diversity and inclusion and strives to provide a work environment that is respectful to all employees. We encourage applications from people of diverse backgrounds and candidates for employment will be assessed in a non-discriminatory manner.

We offer a competitive compensation package for our employees, including a generous group benefits plan, and we are committed to providing training and development for all employees.

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