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Document Management Supervisor

3 months ago

Cambridge, Ontario, Canada BWX Technologies, Inc. Full time
Job Overview: Responsibilities Summary of Role:

Document Control & Records Management Supervisor

Company: BWX Technologies, Inc.

We are seeking a qualified and experienced Document Control & Quality Records Supervisor to oversee the Document Control and Quality Records departments within our organization. This pivotal role is essential for ensuring that all critical documentation related to nuclear projects and sales orders is meticulously managed, processed, and disseminated to internal teams, clients, and suppliers.

Key Responsibilities:

  • Direct and manage the Document Control and Quality Records teams to guarantee efficient document flow and precise preparation of History Dockets, adhering to all relevant requirements and timelines.
  • Skillfully coordinate various tasks, schedules, and resources, demonstrating outstanding organizational capabilities.
  • Effectively prioritize tasks, allocate resources judiciously, and monitor progress to meet established objectives.
  • Exemplify and maintain high ethical standards, acting as a role model for the team and ensuring compliance with corporate policies and ethical guidelines.
  • Anticipate project requirements proactively, develop comprehensive schedules, collaborate with key stakeholders to allocate resources, and set clear expectations for the team.
  • Maintain consistent communication with team members regarding project objectives, timelines, and responsibilities to ensure clarity and alignment.
  • Assume full accountability for Document Control & Quality Records operations, ensuring team members are responsible for their assigned tasks and outcomes.
  • Conduct detailed reviews of documentation and records to verify accuracy and completeness.
  • Address challenges swiftly by identifying issues, analyzing root causes, and collaborating with the team to devise effective solutions, escalating when necessary.
  • Evaluate risks associated with Document Control & Quality Records activities, formulate contingency plans, and adapt to changes to keep the team on course for success.
  • Cultivate strong relationships with other departments to collaboratively tackle challenges and develop solutions.
  • Provide thorough training and mentorship to support team members in their professional development, encouraging skill diversification and excellence in various domains.
  • Oversee the annual performance review process, guiding employees in setting and achieving targets while offering continuous mentorship and coaching to enhance their performance.
  • Manage timesheets, vacation requests, and staff scheduling efficiently to ensure uninterrupted project coverage, while prioritizing team well-being and productivity.
  • Lead employee relations from recruitment through training and development, fostering a positive work environment through effective leadership and guidance.
  • Uphold rigorous training and qualification standards for all employees, ensuring they are adequately prepared to perform their responsibilities competently and safely.

Desired Qualifications:

  • Post-secondary education in Administration, Business, or a related field.
  • Over 7 years of experience in document control or records management within a manufacturing context.
  • At least 3 years of experience in a supervisory or leadership role.
  • Experience in the nuclear, defense, or aerospace sectors is advantageous.
  • Proficient in Microsoft Word, Excel, and Access.
  • Familiarity with SAP and Kiteworks is beneficial.
  • Experience with electronic document management systems (e.g., Windchill) is a plus.
  • An inspiring leader capable of motivating and guiding their team to achieve project and daily objectives.
  • Strong communication, motivation, and leadership skills to facilitate optimal problem resolution within a team-oriented environment.
  • Excellent organizational and time management skills with a focus on continuous improvement.
  • Strong communication and problem-solving abilities to lead effectively within a collaborative team setting.

Why Consider BWX Technologies, Inc.?

  • Engage with the dynamic and innovative nuclear industry alongside highly skilled professionals.
  • Competitive salary packages.
  • Employer-sponsored pension plan.
  • Profit-sharing opportunities.
  • Bonus structures.
  • Comprehensive health and dental benefits.
  • Educational reimbursement programs.
  • Life insurance and additional benefits.

BWX Technologies, Inc. is committed to fostering a diverse and inclusive workplace, valuing individuality and encouraging new perspectives. We provide equal employment opportunities for all qualified candidates without regard to race, ancestry, place of origin, color, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other category protected by law. We strive to create an accessible, fair, and inclusive environment where all employees can thrive.

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