Document Control Specialist

1 week ago

Cambridge, Ontario, Canada BWX Technologies, Inc. Full time
Job Summary:

**About the Role:**

BWX Technologies, Inc. is seeking a highly skilled and experienced professional to lead the Document Control and Quality Records departments. As a key member of our team, you will be responsible for ensuring the accuracy and completeness of critical documentation for nuclear projects and sales orders.

Key Responsibilities:

  • Lead and oversee the Document Control and Quality Records teams to ensure seamless document flow and accurate History Dockets preparation.
  • Efficiently manage various tasks, schedules, and resources, showcasing exceptional organizational skills.
  • Prioritize assignments effectively, allocate resources appropriately, and track progress to achieve set targets.
  • Demonstrate and uphold high ethical standards, serving as a role model for the team, ensuring full compliance with company policies and ethics.
  • Proactively anticipate project needs, develop detailed schedules, allocate resources in collaboration with key stakeholders, and establish clear expectations for the team.
  • Maintain regular communication with the team regarding project goals, timelines, and responsibilities, ensuring clarity and alignment.
  • Take full responsibility for Document Control & Quality Records activities, holding team members accountable for their tasks and outcomes.
  • Conduct thorough reviews of documentation and records to ensure accuracy and completeness.
  • Address challenges promptly by identifying issues, analyzing causes, and collaborating with the team to find efficient solutions, escalating when necessary.
  • Assess risks associated with Document Control & Quality Records activities, develop contingency plans, and adapt to changes to keep the team on track for success.
  • Foster strong relationships with other departments to collectively address challenges and find solutions.
  • Provide comprehensive training and coaching to support team members in their professional growth, encouraging them to diversify their skill set and excel in various areas.
  • Oversee the annual performance review process, guiding employees to set and achieve targets, and offering ongoing mentorship and coaching to enhance their performance.
  • Efficiently manage timesheets, vacation requests, and staff scheduling to ensure seamless project coverage, while prioritizing the well-being and productivity of the team.
  • Take charge of employee relations, from recruitment to training and development, fostering a positive work environment through effective leadership and guidance.
  • Uphold high standards of training and qualification for all employees, ensuring they are equipped to handle their responsibilities competently and safely.

Requirements:

  • Post-secondary education in Administration, Business, or a related program.
  • 7+ years of experience working in document control or records management in a manufacturing environment.
  • 3+ years of experience working in a Supervisory or Lead capacity.
  • Experience working in the nuclear, defense, or aerospace industry is an asset.
  • Advanced Microsoft Word, Excel, and Access abilities.
  • Experience using SAP and Kiteworks is an asset.
  • Electronic document management systems (Windchill) is an asset.
  • An inspiring leader who can motivate and guide their team to meet project and daily targets.
  • Ability to communicate, motivate, and lead teams in the pursuit of optimal resolutions to problems.
  • Excellent organizational and time management skills with a focus on continuous improvement.
  • Strong communication and problem-solving skills to lead within a team-based environment.

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