Administrative Support Specialist

4 weeks ago

Toronto, Ontario, Canada Douglas College Full time
Position Overview
As an integral part of the Enrolment Services team, the Administrative Support Specialist will provide comprehensive administrative assistance to the Registrar and Associate Registrars.

This role is essential in delivering outstanding client-focused service to various stakeholders, thereby enhancing the operational success of Douglas College.

Key Responsibilities
1. Support Student Success in Enrolment Services.
a.

Guide students regarding Enrolment Services policies, deadlines, and procedures related to application and registration.


b.

Identify and resolve issues pertaining to Enrolment Services, directing students to relevant departments as necessary.


c.

Assist students with registration concerns, including holds and prerequisites, implementing overrides as instructed.


d.

Communicate sensitive information to students and manage challenging situations with professionalism.


e.

Direct students to additional resources within Enrolment Services and beyond, ensuring they receive appropriate support.


f.

Notify students about processes related to petitions and other administrative matters in compliance with College policies.


g.

Provide guidance on Veteran Affairs inquiries regarding course registration and funding.


2. Enhance Service Delivery in Enrolment Services.
a.

Review student files for completeness and report any discrepancies to the Registrar or Associate Registrar.


b.

Identify potential challenges in student admissions and suggest improvements to streamline processes.


c.

Assist in creating and distributing informational materials to stakeholders.


d.

Update the College’s online resources as directed by supervisory staff.


e.

Manage office supplies and coordinate logistics for departmental events.


f.

Participate in Graduation coordination as a committee member.


g.

Respond to student inquiries promptly, ensuring adherence to service standards.


3. Manage Course Repeat Requests and Criminal Record Checks.
a.

Process course repeat requests and ensure timely communication with relevant academic departments.


b.

Track submissions and notify appropriate offices of urgent requests.


c.

Submit criminal record check requests and maintain confidentiality of sensitive information.


d.

Act as the liaison with external agencies regarding criminal record checks.


4. Provide Administrative and Logistical Support.
a.

Prepare meeting agendas and minutes for various departmental gatherings.


b.

Coordinate room bookings and catering for events as needed.


c.

Assist in developing and revising Standard Operating Procedures.


d.

Manage office equipment and supplies, ensuring functionality and availability.


5. Document Production and Correspondence.
a.

Create professional communications, including letters and reports, ensuring accuracy and clarity.


b.

Maintain organized records in compliance with College policies.


6. Reception Duties for Enrolment Services.
a.

Handle incoming calls and greet visitors, providing necessary information and referrals.


b.

Assist students and faculty with inquiries and appointment scheduling.


7. Additional Responsibilities.
a.

Support special projects as assigned by supervisory staff.


To excel in this role, candidates should possess:
1. A completed one-year program in Office Administration or a related field, with a minimum of two years of relevant experience.
2. Strong communication skills in English, both oral and written.
3. A solid understanding of College policies and procedures.
4. The ability to adapt in a dynamic environment and handle confidential information professionally.
5. Proficiency in MS Office applications and business office technology.

  • Administrative Support Specialist

    4 weeks ago

    Toronto, Ontario, Canada Home and Community Care Support Services Full time

    Job Overview Are you someone who excels in organization, possesses a keen eye for detail, and can maintain accuracy in a dynamic environment filled with interruptions? If you are looking for a fulfilling career that prioritizes the well-being of others, you have found the right opportunity. As a Team Assistant, your role will involve providing...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Ultra Stairs & Railings Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ultra Stairs & Railings Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...

  • Administrative Support Specialist

    2 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Job Title: Administrative Support SpecialistCompany: CB CanadaJob Type: ContractLocation: RemoteAbout the Job:We are seeking an experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our business.Key...

  • Administrative Support Specialist

    2 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Job Title: Administrative Support SpecialistCompany: CB CanadaJob Type: ContractLocation: RemoteAbout the Job:We are seeking an experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our business.Key...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada CB Canada Full time

    Job Title: Administrative Support SpecialistCompany: CB CanadaJob Type: ContractDuration: 3 months with strong possibilities of renewalLocation: RemoteJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will be responsible for providing administrative support...

  • Administrative Support Specialist

    6 hours ago

    Toronto, Ontario, Canada Toronto Truck Tire Centre Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Toronto Truck Tire Centre. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Support Specialist

    3 hours ago

    Toronto, Ontario, Canada Toronto Truck Tire Centre Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Toronto Truck Tire Centre. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Support Specialist

    9 hours ago

    Toronto, Ontario, Canada The Admission Council Group Ltd. Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at The Admission Council Group Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our establishment.Key ResponsibilitiesImplement new...

  • Administrative Support Specialist

    5 hours ago

    Toronto, Ontario, Canada The Admission Council Group Ltd. Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at The Admission Council Group Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our establishment.Key ResponsibilitiesImplement new...

  • Administrative Support Specialist

    5 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Executive Support Professional, you will provide administrative support to senior management, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior management, including calendar...

  • Administrative Support Specialist

    5 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Executive Support Professional, you will provide administrative support to senior management, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior management, including calendar...

  • Administrative Support Specialist

    2 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Executive Support Professional, you will provide administrative support to senior management, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior management, including calendar...

  • Administrative Support Specialist

    2 days ago

    Toronto, Ontario, Canada CB Canada Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at CB Canada. As an Executive Support Professional, you will provide administrative support to senior management, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior management, including calendar...

  • Administrative Support Specialist

    7 hours ago

    Toronto, Ontario, Canada 2734131 ONTARIO INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 2734131 ONTARIO INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, managing contracts, and maintaining digital databases.Key...

  • Administrative Support Specialist

    4 hours ago

    Toronto, Ontario, Canada 2734131 ONTARIO INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 2734131 ONTARIO INC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, managing contracts, and maintaining digital databases.Key...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Danube Overseas Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Danube Overseas. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and other events to...

  • Administrative Support Specialist

    5 days ago

    Toronto, Ontario, Canada CB Canada Full time

    About the RoleWe are seeking a highly skilled and motivated Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will be responsible for providing support with various administrative duties, including data entry, filing, and customer service.Key ResponsibilitiesEnter data into electronic...

  • Administrative Support Specialist

    5 days ago

    Toronto, Ontario, Canada CB Canada Full time

    About the RoleWe are seeking a highly skilled and motivated Administrative Support Specialist to join our team at CB Canada. As an Administrative Support Specialist, you will be responsible for providing support with various administrative duties, including data entry, filing, and customer service.Key ResponsibilitiesEnter data into electronic...

  • Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Jaiswal Financial Services Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Jaiswal Financial Services Inc. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our financial services.Key ResponsibilitiesFinancial Planning and ControlDevelop and implement...

  • Administrative Support Specialist

    8 hours ago

    Toronto, Ontario, Canada NNA Ticket Ltd. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NNA Ticket Ltd. As an Administrative Support Specialist, you will play a key role in ensuring the smooth operation of our HR department and supporting our team members.Key ResponsibilitiesCoordinate HR activities to meet organizational...