Office Coordinator

6 days ago

Toronto, Ontario, Canada Lovely Imports and Retails Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Lovely Imports and Retails Ltd. As an Office Coordinator, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the company's goals and objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized office environment.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed to support business operations.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide general information to ensure a positive customer experience.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Hours: 35 hours per week.

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