Staffing Coordinator

3 weeks ago

Yarmouth, Nova Scotia, Canada VON Canada Full time
Job Summary

The Staffing Coordinator plays a crucial role in the day-to-day operations of Branch Operations, ensuring that staffing requirements are met while balancing the need for time off and overtime. This position works closely with the Workforce Management Analyst, CSA Operations, and Management team to monitor staffing levels, overtime, and downtime.

Key Responsibilities
  • Maintain accurate and up-to-date schedules and save them on the designated online drive.
  • Process time off requests and shift trades in accordance with collective agreements.
  • Develop and maintain a working knowledge of multiple collective agreements.
  • Schedule replacements for sick calls within the site.
  • Support the onboarding of new staff by educating them on scheduling processes, time off requests, and collective agreement questions.
  • Collaborate with the Workforce Management Analyst to review data trends and staffing levels.
  • Schedule staff for clinics, committee meetings, training, and education.
  • Schedule nursing students to travel with their preceptors/mentors.
  • Attend next-day meetings with site management and CSA Team Lead to ensure staffing needs are addressed.
  • Attend site weekly and monthly workforce management production meetings.
  • Promote the Staffing Coordinator process to all stakeholders across the site and provide awareness of the Staffing Coordinator role.
  • Participate in process improvement through lean thinking and team kata.
  • Conduct ad hoc and regular data analysis to identify opportunities to improve effectiveness and efficiencies.
  • Attend local labour management meetings as required.
Requirements
  • Post-secondary education in a related field.
  • Three years of previous experience in workforce oversight, including a minimum of one year of experience creating and maintaining rotations and/or schedules.
  • Demonstrated experience in the healthcare system.
  • Experience with a unionized environment.
Skills
  • Advanced Microsoft Excel skills.
  • Capable with Business Intelligence applications.
  • Knowledgeable about the Staffing Coordinator framework and related tools such as Procura, Cognos, and Excel Macros.
  • Excellent communication skills.
  • Strong attention to detail.
Working Conditions and Physical Demands

This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in this role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

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