Contracts Administration Specialist

4 weeks ago

Old Toronto, Ontario, Canada Hitachi Vantara Corporation Full time
About Hitachi Vantara Corporation

At Hitachi Vantara Corporation, we are dedicated to creating a lasting impact through our innovative solutions and services. Our global presence and commitment to digital transformation empower us to connect diverse talents and perspectives, fostering an inclusive environment for all.

Position Overview

We are seeking a Contracts Administration Specialist to become an integral part of our Legal and Contracts team. This role is pivotal in ensuring that our contract management processes are effectively implemented and adhered to, aligning with both corporate policies and specific project needs.

Key Responsibilities:
  • Assist project teams in navigating contractual obligations and address compliance issues.
  • Facilitate communication between project delivery teams and ensure clarity on contractual commitments.
  • Contribute to the formulation and execution of risk mitigation strategies, including drafting essential project communications.
  • Review, draft, and negotiate agreements with clients and suppliers.
  • Collaborate with various departments to develop and manage contractual arrangements.
  • Provide guidance on contract structures and identify potential risks associated with transactions.
  • Oversee the contract change order process, ensuring timely submission and completeness of documentation.
Claims Management:
  • Lead the management of claims related to out-of-scope work and extensions of time, coordinating with internal stakeholders.
  • Engage in negotiations concerning claims to achieve favorable outcomes.
Risk and Compliance Assessments:
  • Evaluate key risks throughout the bid and project lifecycle, working with teams to implement appropriate mitigation measures.
Reporting and Presentations:
  • Prepare and present regular updates to senior management on contract and bid file elements, supported by written materials.
  • Provide routine reports to the Legal and Contracts Department management.
Dispute Resolution:
  • Manage claim files as they transition into formal resolution processes, liaising with legal counsel as necessary.
Required Skills and Experience:
  • Post-graduate degree in law or substantial experience in contract management.
  • 2-3 years of experience in administering, negotiating, and managing contracts in an international context.
  • Fluency in English is essential.
Preferred Skills and Experience:
  • Exceptional interpersonal, communication, and negotiation skills.
  • Strong written communication abilities for professional correspondence.
  • Familiarity with FIDIC/NEC contracts is advantageous.
  • An engineering background is beneficial.
  • Self-motivated and capable of working independently while being a collaborative team player.
  • Excellent organizational and problem-solving skills.
  • Understanding of company policies related to contracts, insurance, and risk management.
  • Proficiency in additional languages is a plus.

Inclusivity Commitment

At Hitachi Vantara Corporation, we value diversity and are committed to creating an inclusive environment for all employees. We celebrate differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and worldview.

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