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Executive Assistant

2 months ago

Moncton, New Brunswick, Canada Insource IT Solutions Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Insource IT Solutions. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Administrative Support: Open and distribute mail, packages, and other materials in a timely and efficient manner.
  • Office Procedures: Develop and implement office procedures and routines to improve productivity and efficiency.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide general information about our company.
  • Information Management: Set up and maintain manual and computerized information filing systems.
Personal Qualities
  • Multi-Tasking: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Communication: Excellent oral and written communication skills to effectively interact with colleagues, clients, and stakeholders.
  • Flexibility: Ability to adapt to changing priorities, workloads, and deadlines.
  • Organization: Highly organized and detail-oriented with a strong focus on accuracy and quality.
  • Teamwork: Ability to work collaboratively with colleagues to achieve business objectives.
  • Client Focus: Strong commitment to providing excellent customer service and support.
  • Reliability: Dependable and reliable with a strong work ethic.