Executive Support Specialist

1 month ago


Moncton, New Brunswick, Canada Personnel Search Ltd Full time

Our client, a dynamic and rapidly growing organization, is seeking a highly skilled Executive Assistant to support the Administrative Director. This role requires exceptional time management skills, the ability to anticipate needs, and a professional demeanor at all times.

The successful candidate will be responsible for providing administrative support to the office of the President, handling sensitive and confidential information with discretion. Key responsibilities include:

  • Staying current with the President's calendar and correspondence
  • Point of contact with organization President co-chairs
  • Maintaining various records and documents
  • Managing PTO requests from direct reports
  • Ordering and stocking stationery supplies
  • Liaising with Avenir Centre regarding tickets and events

The ideal candidate will possess excellent communication skills, both written and verbal, and be able to prioritize and problem-solve with strong decision-making capabilities. Experience with MS Word and Outlook Calendar is also essential.

This is a unique opportunity to join a successful group with diverse interests and contribute to the growth and success of the organization.



  • Moncton, New Brunswick, Canada Go Motel Full time

    Go Motel is seeking a highly organized and detail-oriented Executive Support Specialist to join our team. This role will be responsible for managing seminars, conferences, and meetings, as well as supervising staff, recording minutes, and establishing office procedures.The ideal candidate will have basic computer skills (MS Office), attention to detail, and...


  • Moncton, New Brunswick, Canada Havens Alliance Group - Executive & Technology Talent Solutions Full time $75,000 - $90,000

    Job Title: Financial Gaming Integration SpecialistAbout the Role:We are seeking a highly skilled Financial Gaming Integration Specialist to join our team at Havens Alliance Group - Executive & Technology Talent Solutions. As a key member of our Financial Systems team, you will play a critical role in the successful delivery of corporate gaming projects and...


  • Moncton, New Brunswick, Canada Marriott International Full time

    Job SummaryWe are seeking an Executive Security Specialist to join our team at Marriott International. This role will be responsible for ensuring the safety and security of our guests and employees.


  • Moncton, New Brunswick, Canada Personnel Search Ltd Full time

    Our client, a dynamic and rapidly growing organization, is seeking a highly skilled Executive Assistant to support the Administrative Director. This role requires exceptional time management skills, the ability to anticipate needs, and a professional demeanor at all times.Key Responsibilities:Provide administrative support to the office of the President,...


  • Moncton, New Brunswick, Canada Personnel Search Ltd Full time

    Our client, a dynamic and rapidly growing organization, is seeking a highly skilled Executive Assistant to support the Administrative Director. This role requires exceptional time management skills, the ability to anticipate needs, and a professional demeanor at all times.Key Responsibilities:Provide administrative support to the office of the President,...


  • Moncton, New Brunswick, Canada Personnel Search Ltd Full time

    At Personnel Search Ltd, we are seeking a highly skilled Administrative Support Specialist to join our team. The successful candidate will provide executive-level administrative support to our President, ensuring seamless day-to-day operations and facilitating effective communication within the organization.Key Responsibilities:Manage the President's...


  • Moncton, New Brunswick, Canada BOMBAY SPICES Full time

    BOMBAY SPICES is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, maintaining inventory, and performing data entry.Key Responsibilities:Schedule and confirm appointmentsMaintain inventory of...


  • Moncton, New Brunswick, Canada Go Motel Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Go Motel. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our daily activities.Key...


  • Moncton, New Brunswick, Canada Brandt Full time

    Geomatics Support SpecialistBrandt is seeking a skilled Geomatics Support Specialist to join our team in the Eastern, Quebec, or Atlantic region.This role involves providing product support, training, product development, and testing. The successful candidate will also assist in developing innovative strategies and applications to help our sales team and...


  • Moncton, New Brunswick, Canada Brandt Full time

    Geomatics Support SpecialistBrandt is seeking a skilled Geomatics Support Specialist to join our team in the Eastern, Quebec, or Atlantic region.This role involves providing product support, training, product development, and testing. The successful candidate will also assist in developing innovative strategies and applications to help our sales team and...


  • Moncton, New Brunswick, Canada RJC & Sons Construction Incorporated Full time

    Job Title:Administrative Support SpecialistCompany Overview:RJC & Sons Construction Incorporated is a dynamic and growing construction company seeking an experienced Administrative Support Specialist to join our team.Salary:$45,000 - $55,000 per year, depending on experience.Job Description:We are looking for a highly organized and detail-oriented...


  • Moncton, New Brunswick, Canada Brandt Full time

    Brandt is seeking a Geomatics Support Specialist to join our team in the Eastern, Quebec or Atlantic region.This role involves providing product support, training, product development, and testing. The Geomatics Support Specialist will also assist in developing innovative strategies and applications to help our sales team and clients maximize the potential...


  • Moncton, New Brunswick, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our clients in a fast-paced office environment.Key Responsibilities:Manage incoming calls and greet visitors with a warm and welcoming smile.Coordinate appointments and schedule meetings with ease.Perform administrative tasks, including...


  • Moncton, New Brunswick, Canada Go Motel Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Go Motel. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, managing office supplies, and maintaining accurate records.Key...


  • Moncton, New Brunswick, Canada Havens Alliance Group - Executive & Technology Talent Solutions Full time $75,000 - $90,000

    IT Risk SpecialistAtlantic Lottery is seeking a dynamic IT Risk Specialist to join our Moncton, NB office. As a key member of our team, you will provide top-notch risk advice and facilitate risk assessments for various technical projects and daily operations.Key Responsibilities:Provide risk advice and facilitate risk assessments for technical projects and...


  • Moncton, New Brunswick, Canada Havens Alliance Group - Executive & Technology Talent Solutions Full time $75,000 - $90,000

    IT Risk SpecialistAtlantic Lottery is seeking a dynamic IT Risk Specialist to join our Moncton, NB office. As a key member of our team, you will provide top-notch risk advice and facilitate risk assessments for various technical projects and daily operations.Key Responsibilities:Provide risk advice and facilitate risk assessments for technical projects and...


  • Moncton, New Brunswick, Canada BOMBAY SPICES Full time

    BOMBAY SPICES is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, maintaining inventory, and performing data entry.Key ResponsibilitiesSchedule and confirm appointmentsMaintain inventory of...


  • Moncton, New Brunswick, Canada Brandt Full time

    Geomatics Support SpecialistBrandt is seeking a skilled Geomatics Support Specialist to join our team in the Eastern, Quebec, or Atlantic region.This role involves providing product support, training, product development, and testing. The successful candidate will also assist in developing innovative strategies and applications to help our sales team and...


  • Moncton, New Brunswick, Canada Brandt Full time

    Geomatics Support SpecialistBrandt is seeking a skilled Geomatics Support Specialist to join our team in the Eastern, Quebec, or Atlantic region.This role involves providing product support, training, product development, and testing. The successful candidate will also assist in developing innovative strategies and applications to help our sales team and...


  • Moncton, New Brunswick, Canada BOMBAY SPICES Full time

    BOMBAY SPICES is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, including scheduling appointments, maintaining inventory, and performing data entry.Key ResponsibilitiesSchedule and confirm appointmentsMaintain inventory of...