Administrative Support Specialist

1 week ago

St Thomas, Ontario, Canada Solutions Expert Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Solutions Expert Inc. as an Administrative Assistant.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including arranging and coordinating seminars, conferences, and other events.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate and up-to-date records.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient and effective operations.
  • Scheduling: Schedule and confirm appointments, meetings, and events, and ensure that all necessary arrangements are made.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information as required, and maintain accurate and up-to-date records.
  • Supply Management: Order office supplies and maintain inventory levels to ensure that all necessary materials are available.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as required.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide general information and assistance as required.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure that all necessary information is readily available.Computer and Technology Skills
    • Microsoft Office: Proficient in MS Excel, MS Windows, and MS Word.
    Area of Specialization
    • Reports and Records: Prepare and maintain accurate and up-to-date reports and records.
    • Financial Statements: Prepare and maintain accurate and up-to-date financial statements.
    • Invoices: Prepare and process invoices in a timely and accurate manner.
    Financial Benefits
    • Bonus: Eligible for bonus payments based on individual and team performance.
    • Commission: Eligible for commission payments based on sales and revenue targets.
    • Work Terms: Permanent full-time position with a regular 40-44 hour workweek.
    • Work Language: English language proficiency required.

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