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Office Support Specialist

2 months ago

St Catharines, Ontario, Canada HM Mississauga Inc oa Health Medica Mississauga Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at HM Mississauga Inc o/a Health Medica Mississauga. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Office Administration: Determine and establish office procedures and routines to maintain a productive and efficient work environment.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication with clients and stakeholders.
  • Communication and Customer Service: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked and organized workspace.
  • Front Desk Reception: Greet visitors, direct them to contacts or service areas, and provide general information about the company.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: 1 year to less than 2 years of experience in an administrative role or equivalent experience.
  • Computer and Technology Skills: Proficient in MS Word and MS Office.
  • Area of Specialization: Correspondence, contracts, and other administrative tasks.
  • Security and Safety: Ability to pass a criminal record check.
  • Transportation/Travel Information: Own transportation is required.
  • Work Conditions and Physical Capabilities: Ability to work under pressure, meet tight deadlines, and perform repetitive tasks.
  • Personal Suitability: Ability to multitask, excellent oral communication skills, organized, team player, client focus, reliability, and ability to work in a fast-paced environment.