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Administrative Coordinator

1 month ago

Woodstock, Ontario, Canada ONTARIO INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 1000477569 ONTARIO INC. As an Administrative Coordinator, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Arrange and coordinate seminars, conferences, and other events
    • Plan and control budgets and expenditures
    • Supervise and train other administrative staff
    • Record and prepare minutes of meetings, seminars, and conferences
    • Determine and establish office procedures and routines
    • Schedule and confirm appointments
    • Answer telephone calls and relay messages
    • Answer electronic inquiries
    • Compile data, statistics, and other information
    • Order office supplies and maintain inventory
    • Greet visitors and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms, and other documents
  • Computer and Technology Skills
    • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word
  • Work Conditions and Physical Capabilities
    • Ability to work independently in a fast-paced environment
    • Work under pressure with tight deadlines
    • Attention to detail and ability to multitask
    • Ability to work with a large caseload and workload
    • Ability to work with minimal supervision
  • Personal Suitability
    • Excellent oral and written communication skills
    • Flexibility and adaptability
    • Judgement and decision-making skills
    • Organized and able to prioritize tasks
    • Team player with a client-focused approach
    • Accurate and reliable with strong time management skills
    • Quick learner with a willingness to take on new challenges
  • Experience
    • 1 year to less than 2 years of experience in an administrative role
    • Permanent position with 35 hours per week
    • Language of work: English