Administrative Assistant

1 week ago


Chatham, Canada 2084616 ONTARIO INC Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2084616 ONTARIO INC. As an Administrative Assistant, you will play a key role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Supervise and Train Colleagues

You will be responsible for supervising and training other administrative staff members to ensure they have the necessary skills and knowledge to perform their duties effectively.

Record and Prepare Meeting Minutes

You will be responsible for recording and preparing minutes of meetings, seminars, and conferences, and ensuring that all necessary documentation is accurate and up-to-date.

Develop and Implement Office Procedures

You will be responsible for determining and establishing office procedures and routines, and ensuring that all staff members are aware of and adhere to these procedures.

Plan and Implement Recruitment Strategies

You will be responsible for planning, developing, and implementing recruitment strategies to attract and retain top talent.

Manage Contracts and Agreements

You will be responsible for managing contracts and agreements, and ensuring that all necessary documentation is accurate and up-to-date.

Provide Excellent Customer Service

You will be responsible for providing excellent customer service to internal and external stakeholders, and ensuring that all customer inquiries are responded to in a timely and professional manner.

Compile Data and Statistics

You will be responsible for compiling data and statistics, and providing regular reports to management.

Advise Senior Management

You will be responsible for advising senior management on administrative matters, and providing recommendations for process improvements.

Requirements
  • Education

You must have a college, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.

Experience

You must have 1 year to less than 2 years of experience in an administrative role.

Language

You must be fluent in English.

Work Hours

You must be available to work 40 hours per week.

Personal Suitability
  • Ability to Multitask

You must be able to multitask and prioritize tasks effectively.

Excellent Communication Skills

You must have excellent oral and written communication skills.

Flexibility

You must be flexible and able to adapt to changing priorities and deadlines.

Judgement

You must have good judgement and be able to make sound decisions.

Organized

You must be highly organized and able to maintain accurate records.

Team Player

You must be a team player and able to work collaboratively with others.

Accurate

You must be accurate and detail-oriented in your work.

Client Focus

You must have a client-focused approach and be able to provide excellent customer service.

Reliability

You must be reliable and able to maintain confidentiality.



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