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Legal Office Administrative Coordinator

2 months ago

Brampton, Ontario, Canada Bajwa Law Office, A Professional Corporation Full time
Job Overview

Join our team at Bajwa Law Office, A Professional Corporation, as a Legal Administrative Assistant. This is a permanent position that offers a dynamic work environment where you will play a crucial role in supporting our legal team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
QualificationsEducation
  • Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 1 to 2 years.
Preferred Languages
  • Hindi
  • Panjabi; Punjabi
Work Environment
  • General law practice
  • Business or corporate law
  • Property and real estate law
Key Responsibilities
  • Schedule and confirm appointments efficiently.
  • Maintain an organized filing system.
  • Record and prepare minutes for court sessions, meetings, or conferences.
  • Establish and implement office procedures and routines.
  • Prepare financial statements and reports as needed.
  • Draft and input correspondence and legal documents.
  • Review and proofread documents to ensure compliance with legal standards and grammatical accuracy.
  • Perform basic bookkeeping tasks.
Supervision
  • No supervisory responsibilities.
Technical Skills
  • Proficient in MS Word, MS Office, QuickBooks, MS Excel, MS Outlook, MS Windows, and Adobe Acrobat Reader.
Experience Requirements
  • Experience in correspondence, invoicing, real estate, reports, and management.
Safety and Security
  • Driver's validity license check required.
Transportation Information
  • Valid driver's license.
  • Own transportation and vehicle are necessary.
Work Conditions
  • Fast-paced environment.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail is essential.
Personal Attributes
  • Accurate and reliable.
  • Client-focused with excellent interpersonal skills.
  • Strong oral and written communication skills.
  • Organized and a team player with the ability to multitask.
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?
Experience Level
  • 1 to less than 7 months of relevant experience.