Administrative Assistant

1 week ago

Montreal, Quebec, Canada TOTEM Recruteur de talent Full time

Job Summary:

TOTEM Recruteur de talent is seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. The successful candidate will be responsible for providing administrative support to our client, including managing communication, handling correspondence, and maintaining accurate records.

Key Responsibilities:

  • Communication Management: Manage all communication related to the position, including writing letters, responding to inquiries, and following up on tasks.
  • Correspondence and Mail Management: Handle physical and electronic mail, including opening, sorting, and distributing mail.
  • Phone and Email Management: Respond to and direct phone calls and emails to the appropriate personnel.
  • Documentation Management: Maintain accurate and up-to-date records, including opening, managing, classifying, and closing files.
  • Data Entry and Maintenance: Update databases and ensure accurate documentation of all changes.
  • Information Sharing: Ensure the smooth flow of information between team members.
  • Scheduling: Maintain an up-to-date calendar of events and activities.
  • Meeting Coordination: Coordinate meetings and appointments.
  • Reporting: Prepare and submit reports as required.
  • Inventory Management: Maintain an inventory of office supplies.
  • Supply Ordering: Order office supplies as needed.
  • Cash Handling: Manage a small cash fund.
  • Accounting: Prepare invoices as needed.
  • Additional Tasks: Perform other related tasks as required.

Requirements:

  • Microsoft Office Suite: Proficient in Microsoft Office, including Word, Excel, and Outlook.
  • Language Skills: Excellent written and verbal French skills, with intermediate English skills.

Personal Qualities:

  • Attention to Detail: Meticulous and organized, with a strong sense of attention to detail.
  • Technical Skills: Proficient in using technology to complete tasks.
  • Reliability: Reliable and able to work effectively under pressure.
  • Writing Skills: Excellent writing skills, with the ability to communicate effectively.
  • Autonomy and Flexibility: Able to work independently and adapt to changing priorities.
  • Communication Skills: Excellent communication skills, with the ability to interact with multiple stakeholders.
  • Organizational Skills: Strong organizational skills, with the ability to prioritize tasks and manage time effectively.
  • Discretion and Proactivity: Discreet and proactive, with the ability to anticipate and address issues.

  • Administrative Assistant

    1 month ago

    Montreal, Quebec, Canada M Rentals Full time

    Company Description M Rentals Montréal is a young and dynamic company passionate about the real estate market. Our team specializes in residential and commercial rentals in Montréal and surrounding regions. With hundreds of listings, we work hard to provide the best service to all our clients. We make the rental process quick and easy, ensuring a smooth...

  • Administrative Assistant

    7 days ago

    Montreal, Quebec, Canada CB Canada Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our executive team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the executive team, including scheduling...

  • Administrative Assistant

    1 week ago

    Montreal, Quebec, Canada CB Canada Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As an Administrative Assistant, you will provide administrative support to our executive team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the executive team, including scheduling...

  • Administrative Assistant

    1 week ago

    Montreal, Quebec, Canada Stantec Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stantec. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to team members, including answering phone calls,...

  • Administrative Assistant

    7 days ago

    Montreal, Quebec, Canada Stantec Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stantec. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to team members, including answering phone calls,...

  • Administrative Assistant

    1 week ago

    Montreal, Quebec, Canada TOTEM Recruteur de talent Full time

    Job Title: Administrative AssistantAbout the Role:TOTEM Recruteur de talent is seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Routine...

  • Administrative Assistant

    7 days ago

    Montreal, Quebec, Canada TOTEM Recruteur de talent Full time

    Job Title: Administrative AssistantAbout the Role:TOTEM Recruteur de talent is seeking a highly organized and detail-oriented Administrative Assistant to join our team on a part-time basis. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Routine...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada Stantec Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stantec. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to team members, including answering phone calls,...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada Association de la construction du Québec Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Association de la construction du Québec. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the team,...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada Stantec Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Stantec. As an Administrative Assistant, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to team members, including answering phone calls,...

  • Administrative Assistant

    4 days ago

    Montreal, Quebec, Canada Association de la construction du Québec Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Association de la construction du Québec. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to the team,...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada PepsiCo Full time

    About the RolePepsiCo Canada is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our management team and ensure the smooth operation of our unit.Key ResponsibilitiesProvide administrative support to the management team, including maintaining...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada PepsiCo Full time

    About the RolePepsiCo Canada is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our management team and ensure the smooth operation of our unit.Key ResponsibilitiesProvide administrative support to the management team, including maintaining...

  • Administrative Assistant

    1 week ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Job Summary:Totem Recruiter is seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our dynamic team. As an Administrative Assistant/Receptionist, you will be responsible for providing exceptional customer service, managing front desk operations, and performing administrative tasks to support the team.Key...

  • Administrative Assistant

    7 days ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Job Summary:Totem Recruiter is seeking a highly organized and detail-oriented Administrative Assistant/Receptionist to join our dynamic team. As an Administrative Assistant/Receptionist, you will be responsible for providing exceptional customer service, managing front desk operations, and performing administrative tasks to support the team.Key...

  • Administrative Assistant

    1 week ago

    Montreal, Quebec, Canada CB Canada Full time

    Administrative Assistant – Competitive Salary Benefits – The RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing administrative tasks, and maintaining a professional and...

  • Administrative Assistant

    2 weeks ago

    Montreal, Quebec, Canada CB Canada Full time

    Administrative Assistant Position in a Dynamic EnvironmentAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CB Canada. As a key member of our front desk team, you will be responsible for providing exceptional customer service and administrative support to our clients and colleagues.Main...

  • Administrative Assistant

    1 week ago

    Montreal, Quebec, Canada TOTEM Recruteur de talent Full time

    Administrative Assistant (Legal) Opportunity6 months of experience and aboveLaw Firm – South ShoreFull-time or part-timeWe are seeking an administrative assistant with a desire to learn and develop their skills. A great opportunity to work with experienced administrative staff and potentially take on a dual role with lawyers.* Key Responsibilities*...

  • Administrative Assistant

    7 days ago

    Montreal, Quebec, Canada TOTEM Recruteur de talent Full time

    Administrative Assistant (Legal) Opportunity6 months of experience and aboveLaw Firm – South ShoreFull-time or part-timeWe are seeking an administrative assistant with a desire to learn and develop their skills. A great opportunity to work with experienced administrative staff and potentially take on a dual role with lawyers.* Key Responsibilities*...

  • Administrative Assistant

    3 days ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Job Title: Adjointe administrativeCompany: TOTEM RECRUITERJob Type: PermanentLocation: LachineSalary: 40K$-45K$/anAbout the Job:We are seeking an experienced administrative assistant to join our team at TOTEM RECRUITER. As an administrative assistant, you will provide support to our team and ensure the smooth operation of our...